Your Supervisory Panel is composed of you, at least one of your supervisors and one other academic who acts as Chair. In exceptional circumstances where the sole supervisor is on study leave, an acting supervisor may attend.
The Chair of the Supervisory Panel should not:
- be a partner or a close relative of the supervisor (main, joint or secondary)
- have a professional or personal relationship with the student that might give rise to a conflict of interest
The meeting should take place face-to-face (via Zoom or in-person) and you must be in attendance. Although virtual meetings can take place via video or telephone conferencing (such as Zoom) or email, this must not breach progress monitoring requirements for students subject to immigration control.
Distance Learning students are not required to come to campus and their Supervisory Panel can be held virtually.
You must submit work by agreed deadlines and meet your departmental ‘milestone’ criteria for your stage and form of research (as published in departmental handbooks). You must also submit a student SP report and take part in each of your SP meetings. SPs may proceed without student participation in exceptional cases (discussed with the relevant Faculty Dean (Postgraduate)).
The SP report form template will be provided by your department. It offers you and your supervisory team the opportunity to reflect on your progression, achievements and challenges since your last Panel meeting. The form also gives opportunity for you to inform the Panel of any extenuating circumstances which you may have faced.
Decisions, recommendations and reporting mechanisms
The SP makes progression recommendations to the RSPB for you, including recommendations relating to confirmation of status. Depending upon your stage of study and the discussions about your progress, they may recommend one of the following progress decisions:
- confirm PhD/doctoral status
- confirm MPhil status
- proceed to next year of study
- upgrade a student’s status (move from Master’s track to the doctoral track)
- downgrade a student’s status (move from doctoral track to an appropriate Master’s track)
- extend the student’s standard period of study
- extend the student’s maximum period of study
- enter or extend the completion period (writing-up)
- discontinue the student.
For extensions to the standard period, you would be liable for the relevant fees. This means full- or part-time fees, depending on your status. For extensions to the maximum period, the fee is normally £500 per term. Extensions and changes to status have different fee implications, so we recommend you review the fee information in advance of your registration status changing.