This statement explains what information we gather when you visit our website and lets you know how this information is used and protected.
The purpose for collecting and processing data is to maintain and monitor the performance of our website, and to constantly look to improve the services we offer you.
On a legal basis, we are processing your personal data for our legitimate interests, you have the right to object to our processing of your personal data. We use this information to bring you the best content and experience on our website. If you don’t provide us with the required personal data, we’ll try to provide you with the best service, but it may be difficult.
We process your information for our legitimate interests and those of third parties while applying appropriate safeguards that protect your privacy. This means that we process your information for things such as:
The University hosts a number of websites on various web servers: this policy covers websites hosted at www.essex.ac.uk, www1.essex.ac.uk, www2.essex.ac.uk, courses.essex.ac.uk, blogs.essex.ac.uk, moodle.essex.ac.uk, libwww.essex.ac.uk, and perception.essex.ac.uk; other University of Essex web servers have their own privacy policies. Our web pages link to external websites: the University has no responsibility for privacy or other legal issues relating to these external sites.
This policy was last reviewed on 24 May 2018.
It is standard practice for web servers to collect data automatically about all requests for files (web pages, images, etc). As we are processing Data gathered by University of Essex web servers include:
In addition to data collected automatically by the webservers, some of our pages request additional information; for instance, the prospectus request form asks for contact and other details, and the MyEssex portals allow you to record a range of preferences so that you can customise whatyou see. Where this happens you will find further specific information about the data gathered and its use.
Specialist applications, including the MyEssex portals and e-learning tools, such as Moodle, Perception and OCS gather user data specific to their intended purpose. Data gathered by these applications includes user identifiers, tracking information, user contributions (e.g. on discussion forums, submitted essay content and assessment answers).
Data relating to web server requests are used for completion of the current activity (e.g. a request to view a web page), and are subsequently stored in log files, which are later processed to provide statistical information about usage, load on servers, traffic patterns, troubleshooting, incident investigation, etc.
These data are also recorded by Google Analytics which is used by the University to report on web traffic on its sites. Analysis of web usage may be used for: systems and performance monitoring; research; marketing (e.g. analysis of demographic information and user behaviour). Information gathered by specialist applications such as e-learning tools and portals will be used to support the function and management of those applications. Information gathered will not be used to contact users, except where consent has been explicitly given or where security incidents are under investigation.
Personal data will not be passed on to third parties and will remain confidential, unless explicitly stated (e.g. if a web form is gathering data to be passed on to an external partner). The four exceptions to this are:
Where data is passed to third parties, it is done so in compliance with the Data Protection Act 2018.
Anonymised usage data may be provided in publicly-available webstatistics; any such data cannot be traced to individual users.
Under the Data Protection Act 2018, any individuals about whom the University may be holding personal data have the right to access the data that is being held about them. Full details about how this works, and how to request such information are available on the Records Management web pages under How to access your personal data.
You always have the choice to experience our sites without personalised advertising based on your web browsing activity. Your privacy is important to us.