This statement explains what information we gather when you visit our website and informs you how this information is used and protected.
The University hosts a number of websites on various webservers: this policy covers websites hosted at www.essex.ac.uk, www1.essex.ac.uk, www2.essex.ac.uk, courses.essex.ac.uk, blogs.essex.ac.uk, moodle.essex.ac.uk, libwww.essex.ac.uk, and perception.essex.ac.uk; other University of Essex webservers have their own privacy policies. Our web pages link to external websites: the University has no responsibility for privacy or other legal issues relating to these external sites.
This policy was last reviewed on 10 March 2015.
It is standard practice for webservers to collect data automatically about all requests for files (web pages, images, etc). Data gathered by University of Essex webservers include:
This information is also gathered by Google Analyticsto provide web traffic reporting for the University.
If you visit our pages via a proxy server, some of the logged data willbe obscured; for instance, the IP address collected will be that of theproxy server rather than that of your computer.
In addition to data collected automatically by the webservers, some ofour pages request additional information; for instance, the prospectusrequest form asks for contact and other details, and the MyEssex portalsallow you to record a range of preferences so that you can customise whatyou see. Where this happens you will find further specific information aboutthe data gathered and its use.
All personal data is collected and stored in compliance with the DataProtection Act 1998.
Under the Data Protection Act 1998, any individuals about whom the University may be holding personal data have the right to access the data that is being held about them. Full details about how this works, and how to request such information are available on the Records Management web pages under How to access your personal data.
Cookies are small text files stored on your computer. They relate to aspecific site, and can be used to enhance that site's functionality and yourinteraction with it; they may also be used for usage tracking, research,targeting, etc.
For more information about cookies please seewww.allaboutcookies.org.aspx
You can set preferences for how Google advertises to you using the Google Ad Preferencespage. If you want, you can opt out of interest-based advertising entirely using your cookie settings or a browser plugin.
Specialist applications, including the MyEssex portals and e-learningtools, such as Moodle, Perception and OCS gather user data specific to theirintended purpose. Data gathered by these applications includes useridentifiers, tracking information, user contributions (eg on discussionforums, submitted essay content and assessment answers).
Data relating to webserver requests are used for completion of thecurrent activity (eg a request to view a web page), and are subsequentlystored in log files, which are later processed to provide statisticalinformation about usage, load on servers, traffic patterns, troubleshooting,incident investigation, etc. These data are also recorded by GoogleAnalytics which is used by the University to report on web traffic on itssites. Analysis of web usage may be used for: systems and performancemonitoring; research; marketing (eg analysis of demographic information anduser behaviour). Information gathered by specialist applications such ase-learning tools and portals will be used to support the function andmanagement of those applications. Information gathered will not be used tocontact users, except where consent has been explicitly given or wheresecurity incidents are under investigation.
Personal data will not be passed on to third parties and will remainconfidential, unless explicitly stated (eg if a web form is gathering datato be passed on to an external partner). The four exceptions to this are:
Where data is passed to third parties, it is done so in compliance withthe Data Protection Act 1998.
Anonymised usage data may be provided in publicly-available webstatistics; any such data cannot be traced to individual users.