Freedom of information

Asking for information about us

Anyone has a right to ask for information about our University under the Freedom of Information Act and Environmental Information Regulations.

Retention schedules

Understanding retention schedules

This information helps you understand more about what retention schedules are, why we need them, and how to use them.

Academic Section retention schedule

A structured framework for the retention and disposal of all records managed by all the offices in the Academic Section.

Court and Council retention schedules

This schedule applies to all Court and Council records.

Data protection and freedom of information retention schedules

Records related to compliance with Data Protection Act and Freedom of Information Act are the responsibility of the Information Assurance Manager.

Departmental Disability Liaison Officers retention schedule

This schedule covers records kept by staff in all departments who have the role of Departmental Disability Liaison Officer.

Retention schedule for academic departments, schools and centres

This schedule applies to all records kept in academic departments, schools and centres.

Health and Safety Advisory Service retention schedule

This schedule covers all records kept by all staff in the Health and Safety Advisory Service and local records kept by departments/sections.

Human Resources retention schedule

A structured framework for the retention and disposal of all records managed by Human Resources.

Occupational Health retention schedule

This schedule covers all records kept by all staff in the Occupational Health Service.

Our University publication scheme

About the University of Essex

An outline of who we are and what we do.

University's decision-making processes

Information about the University's decision making processes and records of decisions.

Asking for information about other people

In accordance with our Third Party policy, we will not normally share personal information about students or staff without their permission.

University lists and registers

The University's lists and registers, such as assets, CCTV, disclosure logs and gifts.

University priorities and performance

What our priorities are and how we are doing: strategies and plans, performance indicators, audits, inspections and reviews.

University financial information

What the University spends and how we spend it.

University services

Details of services of offered by the University.

Use of subsidiary companies

The University has wholly-owned subsidiary companies, through which it channels certain non-charitable activity.

Senior staff expenses

The University publishes expenses for members of our senior staff.

Policies and procedures

University policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities.

Committee papers publication policy

Proactive publication of information about the University, especially committee information, manifests our place as a key institution within Essex.

Committee papers publication schedule

Details of the University's committees papers publication schedule.

Committee papers publication schedule - defunct committees

Details of papers publication schedule of defunct committees.

Freedom of information complaints procedure

You should contact the Information Manager if you have any concerns at all about any aspect of the management of personal data by the University.

Data Protection and research activity

Guidance providing an overview of the Data Protection Act and how it affects research activity.

Non-academic disciplinary activity: Interaction between the University and the Students' Union

The University of Essex and its Students' Union provide separate notifications to the Information Commissioner under the terms of the Data Protection Act 1998 (DPA).

Records disposal policy: manual records

The University recognises the importance of destroying all records effectively to ensure compliance with its various legal obligations and to protect the security of the information in its possession.

Management and retention of draft papers

This policy provides a general University-wide approach to draft papers from their creation through to the point of destruction.

Access to environmental information

Under the rights established by the Environmental Information Regulations, any individual from anywhere in the world can access recorded environmental information the University is holding.

University campus non-student exclusion policy

This policy sets out the process by which the University manages records relating to the exclusion an individual from the University campus.

Human Resources records management policy

The Human Resources Records Management Policy provides strategic direction on how the Section manages the records that relate to its core functions.

Information sharing between the University and the Students’ Union

This statement sets out the circumstances under which personal data about individuals may be shared between the University and the SU.

Papers relating to working parties and review groups

Guidance on the management, retention and disposal of papers relating to the activities of University Working Parties or Review Groups.

Re-use of information

Library re-use of public sector information

This statement sets out the functions that fall within the Library’s public task under the EU Directive on the Re-use of Public Sector Information 2015.