Now that you have assessed all the risks, you’ll need to record the significant findings using our risk assessment template. It's available in two formats to provide flexibility. It can be updated easily and previous versions can be archived.
The administrative details at the top of the risk assessment template must be completed in full with names, signatures and dates. Using assessment references is good practice to help you cross reference between documents and keep track of your assessments.
Tips on recording the assessment:
- Give it a sensible file name that will help other people identify the assessment. This should be recorded on the top right-hand side of the form. (Highlight it and right click or press F9 to update it).
- Include the assessment date (or last assessment review date) in the filename. This will help you to identify the current version and those requiring review quickly.
- As well as giving the assessment a title, it is also helpful to describe what the assessment covers.
- Don’t repeat information already covered by other risk assessments (eg the office or driving risk assessment). You only need to cross reference them and record any variations.
- Assume that someone who is not familiar with the activity being assessed may read it, will they understand what you have recorded? Are you using terminology they won’t understand?
- Make sure you keep a hard copy with actual signatures, or an email trail to show that the manager responsible has approved the assessment.
Reviewing and health surveillance monitoring
The last step is to review your findings and is an important part of the process even if the risk ratings are low. You need to do this in order to ensure the assessment stays relevant and valid. There is no standard review period, only that it should be carried out regularly. This is because things change over time. For example new procedures, legislation, equipment and the people at risk change. Reviews are also triggered when new information comes to light, such as information about a substance or outcomes of an incident investigation or HSE prosecution.
Health surveillance might be necessary to monitor how effective your risk controls are for noise and vibration, ionising radiation, non-ionising radiation, outdoor work (sunlight) and electromagnetic fields hazards and associated risk assessments. It allows for early identification of ill health and helps identify any corrective action needed. Health surveillance results should be taken into account as part of your risk assessment review for these risk assessments.
You should archive your old risk assessments and the Health and Safety Advisory Service Retention Schedule will tell you how for how long.