HSAS will review each form and will usually follow up with the injured person or their manager, to confirm the circumstances.
Where an investigation is required the form is forwarded to the responsible manager along with the Health and Safety Incident Investigation Form. Serious incidents will be investigated by HSAS.
The form may be forwarded to others who can provide support or need to know for investigation purposes. For example:
- Occupational Health
- Insurance and Risk Manager
- Student Services Hub
The information is also recorded on our database, so that we can analyse and report on trends and for incident prevention purposes. Please see the data protection statement below.
Data Protection Act 1998
Your privacy: The information provided on our health and safety incident form and the data held on our systems is stored securely in the UK and kept in line with our retention schedules. It will only be disclosed within the University to members of staff who need to know it in order to carry out their duties, e.g. the Occupational Health Service and the University Insurance Officer. Relevant information will be disclosed outside the University where it is required by law to do so. In the event of a personal injury claim, information may be disclosed to the University's Insurers. Anonymised data may also be disclosed to relevant Trade Union officials.