The preparation of food presents significant risks if good hygiene measures
are not followed. A serious food safety incident could affect many people,
impacting on the University's reputation and potentially resulting in
prosecution. If you are organising events that will include the serving of food
and drink, you will need to ensure legal requirements for food safety are met.
Small-scale food preparation for social purposes, such as a small group of
people bringing in some cakes or sandwiches to celebrate a birthday, falls
outside the scope of the food safety legislation.
It is strongly recommended that catering is arranged through
or Event Essex, as this will ensure
that statutory requirements for food safety are met.
Using outside caterers
If you wish to use an outside caterer, you must ask for evidence to ensure
- they are registered with the Local Authority
- they have public liability insurance in place
- staff handling food are trained in food hygiene
- they are taking measures to protect people who may have allergies to certain
- the work equipment they provide will be safe
You should also establish whether the food or drink needs to be held at a
specific temperature, if it is not to be consumed immediately. If event
organisers are serving the food they will need to apply good standards of food
Preparation of food by event organisers or participants
Pre-cooked items can be purchased from supermarkets. If event organisers are
serving the food they will need to apply good standards of food hygiene. For
small events the
NHS guidance on food safety can be followed.