In accordance with our Third Party
policy, we will not normally share personal information about students or staff
without their permission.
How to ask for information on someone else's behalf
If you have permission it is possible to request personal information on someone else's behalf.
For example, if you are a lawyer acting for someone. It is helpful if you can use our
subject access request form (.docx).
You do not need to use the form, but you will need to explain who you are, on whose behalf you
are acting, their relationship with the University, and what information you want. Requests should be
sent to the Information Assurance Manager by emailing email@example.com.
There is a £10 fee for this service. Cheques should be made payable to University
of Essex and sent to the Information Assurance Manager.
If you are unable to pay by cheque please contact the Information Assurance Manager who can
advise on other payment methods.
Replying to you
We will always acknowledge your request. We may ask some extra questions to be sure of
your identity, the identity of the person on whose behalf your are acting, or to clarify
what information you are looking for. We have 40 calendar days
in which to send you the information. Information is normally supplied in hard copy (paper).
We may remove ("redact") some information from the documents we send. This will normally
be because there is information in the documents about people other than the person you represent.
It will normally be clear from the documents where something has been removed.
Other than a basic record to enable us to register you for library membership we do not normally
keep information about people studying with our partner institutionspartner institutionspartner institutions. If
you are studying with one of our partners and want copies of information about you then you will
need to contact your own institution.
Freedom of Information TeamInformation is available on request.