US Direct Loans

The following programmes are not eligible for federal aid:

• Any non-degree bearing course, e.g. undergraduate or graduate certificates and diplomas
• Foundation programmes or Top ups
• Any joint qualifications or dual awards programmes
• Courses which are less than half time
• Courses involving telecommunications or correspondence (including distance education and/or self-directed; online teaching or by direct assessment) *
• Courses involving study outside of the UK for more than 25% of the overall course duration
• Any programmes delivered (wholly or by joint study) at one of our partner institutions
• Nursing, medical or medical training courses (this also includes the MD programme)
  Summer school courses

*Eligible programmes and courses may only use telecommunications technologies to supplement and support instruction that is offered in a classroom located in Essex, Southend or Loughton (UK) i.e., where the students and instructors are physically present.

Students on ineligible courses can apply for a private loan to fund the full cost of their course via a private loan provider, such as Sallie Mae.

Work placement and studying at another university

If you intend to study a programme that has an option for a period of study abroad or includes a work placement (Internship or Externship) please email usloans@essex.ac.uk to check that your intended programme of study is eligible for US Direct Loans.

Exceptions

Nursing programmes which you can receive a US Direct Loan for are:

• MSc Occupational Therapy (Pre-registration)
• MSc Physiotherapy (Pre-registration)
• Sc Speech and Language Therapy (Pre-registration)
• BSc Occupational Therapy
• BSc Physiotherapy

Please be aware that our nursing programmes do not have US accreditation and if your intention is to gain employment in the US after completing this programme, it is your responsibility to ensure the programme meets the current annual US licensing requirements.

After you've contacted us in step 6 above, we'll check that you're listed on the US Direct Loans system against the Essex school code and check your eligibility for funding. We'll then produce a Cost of Attendance (COA) for your studies. This lists your likely expenses for the year and includes:

• Tuition Fees
• Visa and NHS Health Surcharge (for new students as this is paid at the start of your course)
• Room and board
• Food
• Books and supplies
• Transportation (local and international)
• Personal expenses such as clothing, toiletries and recreation
• Loan fees

If you have childcare costs or disability related costs please get in touch as we may be able to include these in your Cost of Attendance calculation.

Our Cost of Attendance Calculation is based on the assumption that Loughton students are in private housing, and Colchester and Southend students are in University owned accommodation. If this is not the case for you, please let us know and we can amend the calculation.

When calculating the Cost of Attendance, we use your actual cost for tuition fees and loan fees, and the average costs which we expect a student to need based on the length of your course, and which campus you are at. Our costs are generally based on responses from the Save the Student Survey 2023 where Essex students told us what they actually spend, or average expected costs where more appropriate. The Cost of Attendance is reviewed annually and there may be changes each year.

Some students may spend more or less depending on lifestyle and accommodation choices.

Please see further information on our Cost of Living pages.

The total shown on your COA is the maximum amount you can borrow. When we send it, we'll ask you to confirm how much you'd like to borrow. You can borrow any amount up to the COA total. If you borrow less than your Cost of Attendance, it is your responsibility to ensure that you have sufficient funds to cover your tuition fees and living expenses.

You may feel that the maximum amount on your COA won't cover your expected expenses for the year. For example, you may know that you'll need to undertake additional travel for your course. If this is the case, you should contact us and provide details of expected additional expenses, and we may be able to increase the total offered.

When deciding how much to borrow, you may want to check the current interest rates on US Direct Loans.

After you've confirmed how much you'd like to borrow, we'll check your entrance counselling, MPNs and credit checks are complete. If everything is in order we will send you a letter, confirming your loan.

For 2023-24, we will confirm loans from May 2023, subject to confirmation from the US Department of Education.

We'll send you a PDF copy of your loan letter via email. This letter has been approved by the UK Home Office as a document that can support a UK visa application. You can use it to demonstrate that you have funding in place for your study in the UK. Make sure that you keep the letter to use when submitting your visa application. (If you are a US national then you are not required to provide financial proofs at the point you make your visa application, but must hold suitable proofs in case you are asked to show these).

If you have taken out any other loans then you will need to provide evidence that the money from them has been in your account for at least 28 days prior to your visa application. For US Direct Loans this does not apply and you only need the award letter.

Your award letter will explain how your funds will be paid.

October payment

If you're a new student, your first loan payment will be made after you have registered at the University in person and completed the right to study check (if applicable) in October 2023. If you have any outstanding tuition fees or university accommodation fees, they will be deducted from the loan, and any difference will be refunded to you.

We use Convera to process your disbursements on our behalf.  You should receive an email before the start of term from Convera which will invite you to create a login and provide your UK bank details ready for payment.

We advise you to open a UK bank account asap to avoid payment delays.

If your bank account details change at any time during your studies, please email us at usloans@essex.ac.uk and ask to be sent a new link to enter your bank details again – do not email us your bank details directly. 

If you're a continuing student starting your second (or later) year, your payment will be made after you have re-registered online and completed the right to study check (if applicable).

Subsequent payments

Remaining payments are made as per the schedule on our Award Letter. If you have any outstanding tuition fees or university accommodation fees, they will be deducted from the loan, and any difference will be refunded to you. These will be paid directly into your UK bank account by our Income Team, on or shortly after the date specified on your award letter.

Outstanding tuition fees

If there are outstanding fees for the payment period, we will deduct the fees from your loan payment and then give you the remaining funds. Please see the Tuition Fee Liability Policy (.pdf) for further information.

Exchange rate

When your loan payments are made, the amounts are calculated using the exchange rate at that point. Exchange rates are subject to fluctuation.

This default management plan contains some of the strategies used by the University of Essex to help our American Loan Students understand the responsibility of borrowing loans to fund their degree studies. The purpose is to reduce the number of students who default on loan repayments.

1. Entrance and counselling

All first time borrowers of Direct Loan program, new students or students changing study path are required to undertake entrance counselling where students are advised about:

• how the master promissory note works,
• the importance of repaying the loan,
• the consequences of default, and
• sample monthly repayment amounts

2. Early identification and counselling for students at risk of progression/withdrawal

Departments are responsible for identifying students at risk of withdrawing and counselling them accordingly with a view to retaining those students.

Students who withdraw or are considering withdrawing prior to the completion of their programme are interviewed by a member of their Department. They are provided with guidance at that interview and every effort will be made to resolve any issues to prevent the student withdrawal. US students who have withdrawn are contacted, and provided with information on Title IV refunds and request that they complete Exit Counselling. If you are considering withdrawing, please contact us at usloans@essex.ac.uk to seek advice on how this will affect your funding. 

3. Communication

All Federal Direct Loan students are directed to the mandatory Foreign Schools Consumer Information. Academic progress and enrolment status are held on the central student record system which is accessible by all relevant offices across campus including the offices that disburses funds and authorise payments.

In addition we request confirmation from the students’ Department of their satisfactory academic progress before disbursement of funds.

Up to date contact information for both the student and next of kin is obtained from students at registration.

The University has effective procedures in place to ensure accurate and timely communications across the relevant departments. This ensures the relevant aid is disbursed on time and to the correct students and is compliant with Direct Loan regulations.

4. Exit counselling

Graduating and withdrawing students are advised that they must undertake Exit Counselling as a condition of borrowing Federal Direct Loans.

Students must confirm to the Funding Team that they have completed exit counselling and a copy is retained in the student file.

5. Timely and accurate enrolment reporting

The University of Essex will ensure that accurate information on enrolments including updates are submitted to the National Student Loan Data System (NSLDS) at regular intervals throughout the year.

6. Analyse defaulted loan data

Defaulted loan data is monitored to identify defaulting borrowers and to analyse the reasons for defaulting. The Loan Record Detail Report (LRDR) is reviewed to determine if there are common characteristics among defaulters.

Any student defaulting on their loans and who contacts the Funding Team will be directed to their individual Loan Servicer and provided with contact details to discuss repayment options.

7. Tools and activities for schools

The University of Essex will make use of the recommended tools listed below to ensure data accuracy and use effective loan counselling and default prevention management techniques to aid students and the University.

8. Loan counselling

• The Student Guide and NSLDS for Students (.pdf)
• How much will it cost?
• How will I pay for it?
• Will I make enough money in my chosen occupation to repay student loans I receive?
• Repaying Your Student Loans
• Ombudsman Office
• Jump Start Coalition for Personal Financial Literacy

9. Enrolment reporting and data accuracy

• NSLDS Enrolment Reporting Guide, formerly SSCR User’s Guide 
• Cohort Default Rate Guide for challenges, adjustments, and appeals information (.pdf)

10. Default prevention

• FSA Assessments (.pdf)
• NSLDS Reports and Exit Counselling
• NSLDS Reports, requesting and formatting questions Reports Tab

11. General connections/publications

• Information for Financial aid Professionals (IFAP) Library with publications, training, tools, references, laws, etc.
• The Office of Federal Student Aid
• The Student Guide
• National Student Loan Data System

Federal regulations require schools to disclose specific consumer information to prospective and enrolled students. Read our summary of consumer information topic areas (.pdf) with links to policies, information and resources.

All students who are in receipt of US Federal Aid whilst studying at University of Essex are required to make satisfactory progress on their course of study and to abide by all Ordinances and Regulations of the University.

The US Department of Education require University of Essex to check the student’s progress at intervals, and to ensure that they are meeting both the Quantitative and Qualitative requirements. Please review our Satisfactory Academic Progress Policy (.pdf) for further information.

If you are in receipt of a US Loans, please be aware that a University approved intermission is not the same as an Approved Leave of Absence under 34 CFR 668.22(d). You may be subject to our Return of Title IV Funds Policy (.pdf). Please contact our Funding team at usloans@essex.ac.uk for advice on your individual circumstances before making a final decision.

We regard students who withdraw as being responsible for the Return of Unearned Title IV Funds in accordance with the terms of their MPN. Please email usloans@essex.ac.uk and tell us that you are withdrawing from or deferring your studies and that outstanding funds should be cancelled or refunded to the loan company.

If you withdraw, you'll:

• be subject to our Return of Title IV (R2T4) Policy (.pdf)
• need to complete exit counselling (see below)

When you finish your course, you'll need to complete exit counselling (see below).

The US Department of Education requires all student loan borrowers to complete an exit counselling session if you:

• graduate
• withdraw from your studies
• drop below half-time enrolment status

You must complete your exit counselling online, using your US student loans account.

Make sure you do this after you have left Essex.

We reserve the right not to issue study transcripts or degree certificates until you have completed your exit counselling.

It is your responsibility to repay your loan. You will usually start repaying it six months from the date when you graduate, withdraw or drop below half-time status.