Returning student registration

As a returning student, you need to register online at the start of each academic year before you access your course for your next period of study. This ensures that we know you want to continue as a student, we can keep your student record open and allow you to retain access to University facilities and resources.

Students returning from a period of intermission are also required to register online. You will receive an email before you are due to return with further information.


Register online    

When to register

All students expected to register will be sent an email inviting them to register once the system is open. For Autumn Term 2022-23, online registration will open at 10am on Wednesday 7 September 2022.

You must complete your registration before attending classes and submitting work in the new academic year. 

Postgraduate Research Students will need to complete registration before undertaking any supervision or research in the new academic year. Please continue to liaise with your Departmental Administrator and Supervisor regarding your research schedule and the options available to you.

Returning students must register no later than the 28th day of the term you are returning to study in order to avoid being withdrawn from your course under Registration Regulation 5.4

Latest registration dates

Department / School Course Latest registration date
CSEE  All courses  21 October 2022 
East 15  All courses 10 October 2022
EBS (Colchester)  MBA Programmes  17 October 2022 
Postgraduate Taught courses  24 October 2022 
EBS (Southend)  Postgraduate Taught courses  24 October 2022  
Edge Hotel School   BA Hotel Management (2 year accelerated)
BA Event Management with Hospitality (2 year accelerated) 
19 October 2022 
Hospitality Management
Event Management
MSc - International Hospitality Management 
26 October 2022 
Essex Pathways All courses

14 October 2022

School of Health and Social Care  Occupational Therapy Degree Apprenticeship
Global Public Health
Occupational Therapy
Speech and Language Therapy (all variants)
 10 October 2022

Healthcare Assistant Practitioner/ Higher Apprenticeship
Nursing Associate

12 October 2022
Nursing Degree Apprenticeship  24 October 2022 
PWP (Psychology Wellbeing Practitioner  27 October 2022 
School of Sport, Rehabilitation and Exercise Sciences  (UG) Physiotherapy 14 October 2022 
(PGT) Physiotherapy  14 October 2022 

For all other courses, the latest date you can register is 2 November 2022. 

Right to Study checks for returning students

If you started your studies with us in 2021-22, and have not completed your Right to Study check, or if you have been advised by the International Services Team that you must bring your documents in person. You will be able to do this by booking an appointment at the Student Services Hub, with appointments starting from Monday 19 September 2022.

List of accepted ID documents at Registration

Collection of student registration cards for returning students

If you started your studies with us in 2021-22, and have not been on campus to collect a student registration card, you will need to make an appointment to attend the Student Services Hub to collect this.

New student registration

Are you a new student who needs to register on your course? We can provide you with help and advice about how to register online and what you need to do once you arrive on campus.

Things you need to know

Paying your tuition fee

There are a number of ways you can pay your fees.

If you are required to pay some or all of your tuition fees, you need to pay a minimum of the first instalment of your tuition fees as part of Online Registration. A tuition fee invoice from the University will be emailed to you for your records once you have completed registration. The invoice will confirm the tuition fees charged, the payment options (either in full or by instalments) and the dates the payment(s) must be made if paying by instalments. Further information is available in the Tuition fee payment and liability policy (.pdf).

If you are currently in debt, please complete the Register in Debt application form (.docx)

Student loans and grants

Undergraduate (UK/EEA) students

If you have an approved student loan you will receive information directly from the Student Loans Company during the summer.

If you are to receive a full tuition fee loan you will not be required to make a payment to the University.

If you have applied for a tuition fee loan but it has not yet been approved by the Student Loans Company at the time of registration, you should still complete Online Registration and commence your studies for the year.

If your loan has not been approved by the time the tuition fee payments are due (as detailed in the invoice issued to you), then you will be liable for your tuition fees, as per the tuition fee payment and liability policy (.pdf), and payment will be required in order for you to progress to the next term of study.

If your loan is approved after payment, the University will refund any payments you have made back to you. If you experience any issues with Student Finance funding being approved and would like further advice please contact askthehub@essex.ac.uk

Postgraduate (UK/EEA) students

If you are in receipt of a Student Loans Company Masters Loan or Doctoral Loan, you can register without making payment providing your loan has been approved at the point you complete online registration.

Please note that your loan is paid directly to you and, as such, you are liable to make payments to the University for your fees from this loan. For more information, please refer to our Tuition Fee Liability Policy (.pdf).

EU Students

The University should not need to check your immigration status if you are continuing the same Essex course in 2022/2023. However, if you are returning after a period of intermission or, started your course remotely overseas in 2020/21 or 2021/22 and have not completed a right to study check, you will need to attend an in-person right to study check at your campus when you arrive. Information regarding your attendance at this check will be sent shortly.

If you are starting a new Essex course, you’ll need to attend a right to study check event with all your documents, please read our information for new students.

This does not apply to nationals of the Republic of Ireland, you will require an Irish passport or Irish passport card.

Students with UK immigration permission

The University must check that all our students have the right to study with us throughout their course(s). You should have provided evidence of your UK immigration status when you started your course. If we require new or updated immigration documentation from you, our International Services Team will be contacting you via your Essex email address to let you know what you’ll need to do.

Please be aware that you will be unable to continue your course if we do not receive the evidence we require. To find out more about the immigration documents you may need, please read our guidance document (.pdf) and contact our International Services Team if you have any concerns.

If you are starting a new Essex course, you’ll need to attend a right to study check event with all your documents, please read our information for new students.

Students with student immigration permission 

If you are continuing the same course, you should be able to register online unless we need to check your immigration status, see the section above. However, the Home Office also requires us to ensure that your UK address and contact details are up to date. So, it's really important that, even if you haven't changed anything, you do as guided below each year and whenever your details change thereafter:

  • When registration opens - log in to your myEssex portal, select 'update personal details' and press 'update' (even if there are no changes).

Our International Services team will run a check later in the Autumn term to make sure you have updated your contact details recently, we will be in touch with you by email if your details are incomplete or haven't been updated since August.

Don't forget - you will need to inform others of changes to your personal details/circumstances including the Home Office. 

Replacement registration cards

If you have lost your registration card and require a replacement, you will need to visit the Student Services Hub to obtain a replacement card. 

There is a charge of £5 for this service.  

If you need help

If you have problems registering, the Student Services Hub can provide guidance. Alternatively, contact us using Live Chat.

Getting a registration error code?

Error code 2:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your registration remotely.

Error code 3:

There is an error in your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 3.

Error code 4:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 4.

Error code 5:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 5.

Error code 7:

Unfortunately you are unable to complete your registration online.

Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 7, and they will confirm the arrangements for your Registration.

Error code 8:

Unfortunately you are unable to complete your registration online.

Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 8, and they will confirm the arrangements for your Registration.

Error code 9:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility quoting error code 9.

Error code 10:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration please use the Live Chat facility, quoting error code 10.

Error code 11:

Unfortunately you are unable to access Registration at this time.

If you require a visa to study in the UK, you may need to provide evidence of this to our International Services Team: international@essex.ac.uk. Once this has been received and approved, you will be able to register.

If you are a study abroad student or are undertaking a placement during this academic year, you may need to provide evidence to confirm your attendance at your host institution/placement provider.  Once this has been provided to us and approved, your student record will be updated to allow you to register.

If your department's registration deadline has now passed and they will not permit further late registrations for the 2022/23 academic year you will not be able to access and complete this process.

If you continue to experience issues with accessing Online Registration then please use the live chat facility quoting error code 11.

Error code 12:

If you are awaiting the outcome of assessment for 2021/22, or of summer reassessment (voluntary or compulsory) from the Board of Examiners, you must await this outcome before your student record for 2022/23 can be created.

Once you have received your results, your new student record will be created and you will be able to register.

Information is also available on our Rules of Assessment web pages.

If you continue to experience issues with accessing Online Registration then please use the live chat facility quoting error code 12.

Error code 13:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 13.

Error code 14:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 14.

Error code 15:

Your student registration is complete.

Please complete your Online Welcome Programme.

Error code 16:

Your student record indicates that you have an outstanding debt to the University.

Please sign into WebPay to pay your outstanding debt.

If you need assistance please contact the Income Team via income@essex.ac.uk.

Error code 17:

The online registration system is not currently open.

Our registration web pages have more information about the online registration process.

Error code 18:

Your student record indicates that you were given multiple options by the Board of Examiners. You must decide which option you wish to proceed with before you will be able to register.

Please refer to your Board of Examiners outcome email for further details.

Information is also available on our Rules of Assessment web pages.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 18.

Error code 20:

Your student record indicates that you have an outstanding debt to the University.

Please sign into WebPay to pay your outstanding debt.

If you need assistance please contact the Income Team via income@essex.ac.uk.

Error code 21:

Online registration is currently closed.

Please contact the Student Services Hub askthehub@essex.ac.uk for further assistance.

Error code 22:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your Essex registration remotely.

Error code 24:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 24.

Error code 25:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration.

If you continue to experience issues with accessing Online Registration then please use the Live Chat facility quoting error code 25.

Equality and diversity

The University of Essex celebrates diversity and challenges inequality. We're committed to sustaining an inclusive and diverse community where everyone can benefit from being a member of it and opportunities are made available to all.

We encourage you to take a good look around and bookmark the Student Directory. You'll find useful and important information on student communities, access and disability, healthcare, wellbeing and much more!

Student Services Hub
Need help?

If you need any further help and advice, please contact or visit the Student Services Hub who will be happy to assist you.