Welcome new students

New student registration

A student visiting student services

How to register

We can’t wait for you to join our University of Essex family. But to become an official student here you’ll need to register first.

Online Registration for students joining us in October 2022 will open on Wednesday 7 September. Once your student record has been created you will receive an email to your personal email address with instructions about setting up your Essex IT account first and then completing Online Registration.

Autumn term registrations

In order to register for your course, you will need to complete Online Registration which includes the payment of fees (where required). You are not considered to be registered for your course until your fees have been paid. Once you have registered and have arrived on Campus you should make an appointment with the Student Services Hub to complete your in-person Right to Study check.

Online Registration will open Wednesday 7 September.


Register online

We would encourage all new students to familiarise themselves with the Registration Regulations

 

Accepted types of ID at registration

As a new student we are required to check your identity and that you have the right to study with us inside the UK. Here’s what you’ll need to bring with you to complete your registration and study with us, documents must be original unless otherwise stated below:

If you are a British or Irish national:

  • British Citizen, UK or Irish passport or Irish passport card

British National Overseas, British Overseas Territories Citizen and British Overseas Citizens will also need UK immigration documents, and should refer to the section below.

If you were born in the UK or Ireland and you do not have the above, you need to bring TWO of the following:

  • Birth or adoption certificate issued in the UK, Channel Islands, Isle of Man or Ireland including name of parent(s)
  • Current UK driving licence
  • Student Loans Company tuition fee loan confirmation (electronic/colour scan or photograph accepted)
  • Disclosure and Barring Service Certificate*
  • Benefits paperwork issued by HMRC, Job Centre Plus or a UK local authority*

*must be dated within the last 3 months

Please note: if you were born in the UK or Ireland, we may accept other forms of identification, depending on individual circumstances and at the discretion of the Registration Manager (Registration).

EU, EEA and Swiss nationals who travel to the UK after 31 December 2020 will require UK immigration permission to study, unless you have been granted settlement in the UK.

If you are a Non-UK/Irish national:

This also applies to those born outside of the UK and Ireland.

  • Current passport and;
  • Proof of your UK immigration status, for instance your Biometric Residence Permit and Entry Clearance sticker.

You can find more details about the documents we will accept by reading our Identity and Right to Study Documents table (.pdf).

As well as your ID, you may also be asked to provide the following so make sure you bring them with you:

  • Scanned copies of your certificates of your qualifications (if our Admissions team have asked to see them)
  • Documents relating to how you are paying your tuition fees (e.g. confirmation of funding from Student Loan Company, bursary or scholarships, or other sponsorship)

Please don’t forget to bring everything with you so we can complete your right to study check. If you haven’t got the documents we require, you may not be able to study with us.

If you are a European or Swiss national:

European and Swiss nationals who travel to the UK after 31 December 2020 will require a visa, unless you already have settlement in the UK.

If you have Settled Status or Pre-Settled Status, you must provide your passport and share code in order for us to check your immigration status online. Please visit the UK Government website to obtain a share code, selecting the option 'something else' as a reason, in order to obtain the correct code.

Digital immigration status/eVisa

You may have been granted a digital immigration document rather than a physical vignette or BRP if you have the following types of permission:

  • Settlement/Pre-settlement granted under the EU Settlement Scheme
  • Student (EEA/Swiss nationals)
  • British National Overseas (Hong Kong) visa

If you do not have a BRP, you’ll need to provide your passport and share code in order for us to check your immigration status online. Please visit the UK Government website to obtain a share code, selecting the option 'something else' as a reason, in order to obtain the correct code.

Getting an error code?

Error code 1:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 1.

Error code 2:

Our records indicate you are a student of one of our partner institutions. Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your Essex registration remotely.

Error code 3:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 3.

Error code 4:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 4.

Error code 5:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 5.

Error code 6:

As a modular student, you are unable to complete your registration online. Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 6, and they will confirm the arrangements for your Registration. If you have already received registration forms, please complete and return them to regoff@essex.ac.uk as soon as possible.

Error code 7:

Unfortunately, you are unable to complete your registration online. Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 7, and they will confirm the arrangements for your Registration.

Error code 8:

Unfortunately, you are unable to complete your registration online. Please contact the Registration Team by emailing regoff@essex.ac.uk, quoting error code 8, and they will confirm the arrangements for your Registration.

Error code 9:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 9.

Error code 10:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 10.

Error code 11:

Unfortunately, you are unable to access Registration at this time. If you require a visa to study in the UK, you may need to provide evidence of this to our International Services Team via international@essex.ac.uk. Once this has been received and approved, you will be able to register. If your department's registration deadline has now passed and they will not permit further late registrations for the 2021/22 academic year you will not be able to access and complete this process. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 11.

Error code 12:

If you are awaiting the outcome of assessment for 2020/21, or of summer reassessment (voluntary or compulsory) from the Board of Examiners, you must await this outcome before your student record for 2021/22 can be created. Once you have received your results, your new student record will be created, and you will be able to register. Information is also available on our Rules of Assessment web pages: https://www.essex.ac.uk/student/rules-of-assessment. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 12.

Error code 13:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 13.

Error code 14:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 14.

Error code 15:

Your student registration is complete. Please complete your Online Welcome Programme.

Error code 16:

Your student record indicates that you have an outstanding debt to the University. Please sign into the online payment system to pay your outstanding debt. If you need assistance, please contact the Income Team via income@essex.ac.uk

Error code 17:

The online registration system is not currently open. Our registration web pages have more information about the online registration process.

Error code 18:

Your student record indicates that you were given multiple options by the Board of Examiners. You must decide which option you wish to proceed with before you will be able to register. Please refer to your Board of Examiners outcome email for further details. Information is also available on our Rules of Assessment web pages. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 18.

Error code 19:

There is an error with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration then please email regoff@essex.ac.uk, or use the Live Chat facility quoting error code 19.

Error code 20:

Your student record indicates that you have an outstanding debt to the University. Please sign into https://www1.essex.ac.uk/webpay to pay your outstanding debt. If you need assistance, please contact the Income Team at income@essex.ac.uk

Error code 21:

Online registration is currently closed. Please contact the Student Services Hub at askthehub@essex.ac.uk, quoting error code 21 for further assistance.

Error code 22:

Our records indicate you are a student of one of our partner institutions. Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your Essex registration remotely.

Error code 23:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 23.

Error code 24:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 24.

Error code 25:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 25.

Error code 26:

There is an issue with your student record, which we are working to fix. Please wait at least 24 hours before trying to access Online Registration. If you continue to experience issues with accessing Online Registration, then please use the Live Chat facility quoting error code 26.

 
Student Services Hub
Need help?

If you need any further help and advice, please contact or visit the Student Services Hub who will be happy to assist you.