2020 applicants
Welcome new students

New student registration

A student visiting student services

How to register

We can’t wait for you to join our University of Essex family. But to become an official student here you’ll need to register first.

To protect your health and wellbeing, we’ve adapted our registration process. You’ll first be contacted on your personal email to ask you to set up your new Essex IT account. From 1 September, lookout for an email in your new Essex email inbox, asking you to complete your online registration. 

Students starting a new course in October 2020

From Monday 26 October

When you arrive on campus you’ll need to attend a Right to Study check with your ID documents (listed below) so we can confirm you have the right to study in the UK, and that your identity is correct. At this point, we’ll give you your student registration card.

Week 4 schedule – Monday 26 - Friday 30 October

If you are arriving on campus during Week 4, you should attend the scheduled event for these checks:

  • Colchester Campus: Room 4.402, Monday 26 – Friday 30 October, 9.30am to 4.30pm
  • Southend Campus: Room TF2.13, Tuesday 27 October, 9am to 1pm and 2pm to 5pm

You should not attend this in-person check unless you are free of COVID symptoms and have completed a 14 day quarantine or self-isolation period. For those unable to attend, further Right to Study Checks will take place from week 5.

  • Southend Campus: Room TF.2.13, Thursday 5 November, 9am to 1pm and 2pm to 5pm
  • Loughton Campus: Please check your emails for information about Right to Study checks

Complete your student registration

Whether you are able to start with us on campus or are studying remotely, all students will be able to register online from 1 September and to participate fully in our new online Welcome experience and induction with your Department or School. All students will receive information on welcome activities whether they are on campus or not.


Register online now

Accepted types of ID at registration

As a new student we are required to check your identity and that you have the right to study with us inside the UK. Here’s what you’ll need to bring with you to complete your registration and study with us, documents must be original unless otherwise stated below:

If you are a British, European or Swiss national:

  • British Citizen passport or European/Swiss passport or European identity card

British National Overseas, British Overseas Territories Citizen, British Overseas Citizens will also need UK immigration documents, see below.

Or; if you do not have the above, you need to bring TWO of the following:

  • Birth or adoption certificate issued in the UK, Channel Islands, Isle of Man or Ireland including name of parent(s)
  • Current UK driving licence
  • Student Loans Company tuition fee loan confirmation (electronic/colour scan or photograph accepted)
  • Disclosure and Barring Service Certificate*
  • Benefits paperwork issued by HMRC, Job Centre Plus or a UK local authority*

*must be dated within the last 3 months

Please note: we may accept other forms of identification, depending on individual circumstances and at the discretion of the Registration Manager.

European and Swiss nationals who travel to the UK after 31 December 2020 will require a visa, unless you already have settlement in the UK. We’ll update this page once we know more about the UK’s new immigration rules.

If you were born outside of the EEA/Switzerland:

Current passport and;

Proof of your leave to remain or leave to enter the UK, for instance:

  • Entry clearance sticker in your passport and;
  • Biometric Residence Permit or;
  • If you are settled in the UK and don’t have a BRP, a Home Office document confirming your status.

If you have a Tier 4 visa, you’ll need to bring your:

  • Current Passport and;
  • If you applied overseas, your airline ticket/boarding pass (electronic or paper version) and;
  • (BRP) Biometric Residence Permit (if you applied overseas you’ll collect this when you arrive in the UK) and;
  • Copy of your Essex CAS (Confirmation of Acceptance for Studies)
  • UK address and contact details.

If you have a pending application for leave to remain in the UK or for British Citizenship, you’ll need to bring your most recent immigration document, for instance: Biometric Residence Permit and; a letter from the Home Office containing your name and confirming the date you submitted your application. Tier 4 students will need a copy of all pages of their application form.

You can find more details about the documents we will accept by reading our Identity and Right to Study Documents table (.pdf).

As well as your ID, you may also be asked to provide the following so make sure you bring them with you:

  • Scanned copies of your certificates of your qualifications (if our Admissions team have asked to see them)
  • Documents relating to how you are paying your tuition fees (e.g. confirmation of funding from Student Loan Company, bursary or scholarships, or other sponsorship)

Please don’t forget to bring everything with you so we can complete your right to study check. If you haven’t got the documents we require, you may not be able to study with us.

Getting a registration error code?

Error code 1:

Your student record is yet to be created.

We are creating student records daily throughout September and into October, so if you have met the conditions of your offer, you will have a record soon.

After your record is created you will be sent an email inviting you to register. Please contact the Admissions team if you wish to discuss the status of your application.

Error code 2:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your registration remotely.

Error code 3:

There is an error in your student registration number, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 4:

There is an error in your student registration number, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 5:

There is an error in your student record, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 6:

As a student undertaking modular study, your registration process is processed manually by the Registration Team and your department.

You should have received your registration form by email for your module. If you have not received your form please contact your department.

Error code 7:

As a student undertaking a short course of study, your registration process is processed manually by the Registration Team and your department.

You should have received your registration form by email for your module. If you have not received your form please contact your department.

Error code 8:

The registration process for your course is processed manually by the Registration Team and your department.

You should have received your registration form by email for your module. If you have not received your form please contact your department.

Error code 9:

There is an error in the fee displayed on your record, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 10:

There is an error in the fee displayed on your record, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 11:

If you require a visa to study in the UK, you may need to provide evidence of this to our International Services Team.

If you have been asked to provide evidence of your qualifications or certificates, please send these to the Admissions Team as soon as possible so your student record can be updated. Once this is done you will be able to register.

Error code 12:

If you are awaiting the outcome of assessment for 2019/20, or of summer reassessment (voluntary or compulsory) from the Board of Examiners, you must await this outcome before your student record for 2020/21 can be created.

Once you have received your results, your new student record will be created and you will be able to register.

Error code 13:

There is an error in the course dates displayed on your record, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 14:

There is an error in the course dates displayed on your record, which we are working on fixing.

Once this has been fixed you will be able to register.

Error code 15:

Your student registration for the 2020/21 academic year is complete.

Please complete your Online Welcome Programme on Moodle.

Error code 16:

Your student record indicates that you have an outstanding educational debt to the University in relation to your tuition fees.

Please email the Income Team in order to make payment arrangements.

You will not be able to register until you have made satisfactory payment arrangements.

Error code 17:

The online registration system will be open from 12pm on 1 September 2020.

Error code 18:

Your student record indicates that the Board of Examiners offered you a choice of progression options, but you have yet to decide which option you wish to take.

Please refer back to your decision from the Board of Examiners for further details.

Once you have made your decision, your student record for 2020/21 can be created and you will be able to register.

Error code 19:

If you are awaiting the outcome of assessment for 2019/20 from the Board of Examiners due to an extension to your course, you must await this outcome before your student record for 2020/21 can be created.

Once you have received your results, your new student record will be created and you will be able to register.

Error code 20:

Your student record indicates that you have an outstanding non-educational debt to the University. This may include fees for accommodations, replacement keys or fobs, or student conduct fines.

Please contact the Income Team via income@essex.ac.uk in order to make payment arrangements.

You will not be able to register until you have made satisfactory payment arrangements.

Error code 21:

Online registration is currently closed.

Please visit Student Advice and Support for further information, or contact us via Live Chat for assistance.

Error code 22:

Our records indicate you are a student of one of our partner institutions.

Please ensure you complete the Registration process with your institution, who will then confirm this to us so we can complete your registration remotely.

Error code 23:

There is an error in the fee displayed on your record, which we are working on fixing.

Once this has been fixed you will be able to register.

Student Services Hub
Need help?

If you need any further help and advice, please contact or visit the Student Services Hub who will be happy to assist you.