Staff members that split their working time between the workplace and home can be defined as ‘hybrid workers’. Hybrid working involves using a computer or laptop at a workstation, the workstations are located on-campus and at home. Not all roles will be compatible with a hybrid working model although other flexible working arrangements are available for consideration. There are useful resources available on the Staff Directory to help you understand the university approach to hybrid working. If you have agreed with your manager to use DSE at home for work, the DSE Policy applies and you are required to complete or update a DSE Self-assessment.
If you or your department participate in the Smart Working At Essex (SWAE) programme please refer to the SWAE specific advice on the Staff Directory.
Working with display screen equipment (DSE) presents risks that need to be addressed and managed as part of day-to-day business.
What to do if a staff member has highlighted an issue on their DSE Self-Assessment:
Where a DSE adjustment is outside the staff member’s control, Managers are to take action to ensure it is addressed, such as requesting support from the departments DSE Facilitator and / or seeking advice on ergonomic adjustments and ergonomic DSE items from Workplace Health, Safety and Wellbeing.
Where staff members report health problems associated with the use of DSE, which continue after adjustments has been taken, and / or staff are absent due to DSE related work; managers are to refer the staff member to Occupational Health.
DSE for Hybrid Working
Managers can refer to the information found within the below reference guide if they are considering a staff members request to safely work from home and to support staff members that do so. The processes listed within the guide will be reviewed periodically to align with changes in process and services as they develop:
Portable Appliance Testing for Hybrid Working
When due, Portable Appliance Testing for electrical DSE equipment used at home must be undertaken. Staff members will need to return electrical items to the office / Campus ready for the date of PAT.
Electrical Safety for Hybrid Working
DSE Users are required to regularly check that university owned DSE electrical items (particularly cables) are free from damage before use. A simple visual check each day can help to highlight any damage. Ensure the wall power socket is switched off before checking cables. Damaged electrical equipment should not be used and returned to the university for replacement.
To prevent the overload of electrical sockets; keep the number of electrical DSE items used to a minimum when working from home and switch off and unplug electrical items when they are not being used. Avoid charging electrical items overnight. Try to keep your workstation paper free and ensure drinks and fluids are kept away from power sources and electrical items.
Smart Working At Essex (SWAE) programme
If you or your department participate in the Smart Working At Essex (SWAE) programme, please refer to the SWAE specific DSE Assessment advice on the Staff Directory. The DSE Policy applies to the SWAE programme however, there are specific documents that have been prepared to support SWAE.
Advice for students
There is no requirement in law for students to complete a DSE assessment.
However, you should still follow the good practice outlined in the
safe use of DSE guidance sheet
(.pdf) and the using a computer leaflet
(.pdf) to avoid aches and pains. See also our guidance for pregnant students.
About DSE facilitators
facilitators are staff who have been appointed by your department to help
ensure that any actions arising from your DSE self-assessment are taken. Workplace Health, Safety and Wellbeing (WHSW) runs DSE facilitator courses.
If you need to attend a course,