Attendance and eligibility

Attendance

Joint degree students

Joint degrees are administered by one department and you will attend the ceremony for this department. Taught students can check which department they belong to by accessing myEssex and selecting 'Education'. Select 'my scheme for this year' and your Programme specification will detail the name of your department.

Can I defer my graduation?

Under normal circumstances, it is not possible to defer your graduation. All students who have either completed their award or are due to complete their award and meet the eligibility criteria will be invited to attend whichever Graduation is soonest: Winter or Summer Graduation.

If you are unable to attend your Graduation ceremony due to COVID-19 restrictions or concerns, you should contact graduation@essex.ac.uk who will advise further on the options available to you.

In exceptional circumstances, you can submit a request for deferral. Please read our guidance on deferrals (.pdf) before submitting a request.

Can I choose which ceremony to attend?

No, you must attend the graduation ceremony that is allocated to your Department, School or Centre.

If you are unable to attend your Graduation ceremony due to COVID-19 restrictions or concerns, you should contact graduation@essex.ac.uk who will advise further on the options available to you.

In exceptional circumstances, you can submit a request for deferral. Please read our guidance on deferrals (.pdf) before submitting a request.

Do I have to attend a ceremony?

No. You can graduate 'in absentia' which means in your absence. Your certificate will be posted to your permanent home address approximately two weeks after the date of the ceremony. It is very important that you keep your permanent home address and external email address up to date via myEssex.

If you wish to collect your certificate or have it posted to you, please notify the Graduation and Awards Office by emailing: graduation@essex.ac.uk.

How do I attend graduation?

If you wish to attend a ceremony, you must book your place by using our online booking system. Dates for when booking phases will open will be published alongside our ceremony schedules and e-mailed to you also.

If you do not have a ticket to graduation, you cannot attend. Tickets are subject to availability and are sold on a first-come first-served basis. If you wish to attend your ceremony but it has sold out, contact graduation@essex.ac.uk who will be able to advise on the options available to you.

What if my ceremony sells out?

Tickets are subject to availability and are sold on a first-come first-served basis. If you wish to attend your ceremony but it has sold out, contact graduation@essex.ac.uk who will be able to advise on the options available to you.

How much do I have to pay to graduate?

Gown hire

If you attend the ceremony you will be required to wear an academic robe, this needs to be hired and will incur a charge.

Your ticket

You do not have to pay for your own Graduation ticket which allows you entry to your ceremony and your departmental reception afterwards. A complimentary Graduation programme which includes your name, and a Certificate holder will also be available to take away with you.

Guest tickets

In the first phase of the online booking system, each student can purchase two tickets at a cost of £25 which will admit guests to the graduation ceremony in the Ivor Crewe Lecture Hall and entrance with you to the departmental reception, which includes light refreshments.

Eligibility

Graduating with an appeal in progress

Until your appeal is concluded, your eligibility to graduate is determined by your published examination results.

Postgraduates

If you are a postgraduate student and your published result was to be awarded a Diploma, you would attend Graduation and be granted a Diploma of the University. If your appeal is subsequently upheld and you were awarded a Masters degree, you would receive a replacement certificate on return of the Diploma certificate. You would not be invited to attend another Graduation.

Undergraduates

If you are an undergraduate student who has been awarded a degree but is appealing against the class, there is no impact upon your attendance at Graduation. The class of the degree is not published in the Graduation programme, but you would receive a new award certificate if an appeal was upheld.

Unpaid debts

You will not be able to attend the graduation ceremony if you are still in debt to the University on the day of your graduation. This is regardless of whether your debt is educational or non-educational.

You can clear your debt any time up to, and including, the day of your ceremony via:

  • myEssex
  • phoning our Income Team: +44 (0)1206 872372

If you don't clear your debts until after Graduation takes place you will not be invited to a future Graduation. Your certificate will be available once the debt has been cleared.

Please refer to the University's Student debt policy (.pdf). 

Pending disciplinary hearings

If a disciplinary case is ongoing or outstanding your award will not be conferred and you will not be able to attend Graduation. Please refer to the University's Regulations relating to Academic Affairs (6.28).

Thesis submission - deadline (research students)

The deadline for postgraduate research students to submit their thesis to the Research Repository in order to join Graduation is Wednesday 5 January 2022 at 5pm.

Research students must have had their award conferred upon them in order to attend a Graduation ceremony. Students will receive confirmation of this in writing from the Postgraduate Research Education Team once they have submitted copies of their thesis to the Research Repository. Please ensure that you visit the Student Services Hub on the first floor of the Silberrad Student Centre during their opening hours to check that your attendance at Graduation can be processed in time.

Students who do not manage to have their award conferred upon them before their Graduation ceremony will receive a refund in August for any guest tickets purchased. If a refund on gown hire is required, then students should contact the University's official gowning company.

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Graduation and Ceremonies
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