As a result of the situation over the past year, Essex has moved to an online thesis submission process. Your thesis should be emailed in PDF format (or via Box/file sharing software) to firstname.lastname@example.org. Further guidance can be found on the how to submit your thesis webpage.
COVID-19 thesis impact statement
In light of the continuing impact of the global pandemic, we’re giving you the option to include a statement at the start of your thesis which outlines the effects that COVID-19 may have had on the research that you have undertaken towards your doctoral degree.
Missing your submission deadline
It’s understandable that the finalisation of your work may have been affected by the ongoing COVID-19 situation. If you require a short extension to your thesis submission deadline, up to a maximum of 4 weeks, please email your request to the PGRE Team at email@example.com after first speaking to your supervisor, who will need to provide a short statement in support of this. The request will be subject to approval.
If you require a longer extension, then your Supervisory Panel will need to recommend an extension to your maximum period of study (for students who started their studies before October 2018), or a period of completion (for students who started their studies in October 2018 onwards). If the RSPB agrees that an extension is required, their recommendation will then be considered by the Deputy Dean PGRE for your Faculty and the PGRE Team will confirm the Deputy Dean’s decision as soon as possible.
Viva examinations via video link
Currently, we would encourage that all viva examinations continue to take place remotely, with all parties attending via video link. The University recommends the use of Zoom.
However, it may be that some viva examinations begin to take place in-person. The University allows two vivas formats; either in-person or via video-link. You should discuss your preferred viva format with your supervisor in the first instance. Of central importance is ensuring that appropriate arrangements are in place for your individual research/thesis assessment.
Please note that it will not be possible to proceed with the examination of your thesis without holding an oral viva examination.
Further guidance about viva examinations can be found on the Postgraduate Research Support webpages.
If your viva is cancelled, due to illness for example, your department will make the necessary rearrangements for the soonest possible opportunity that is convenient for all parties. If it looks like it will be a long-term problem without a swift resolution, it may be that an alternative examiner(s) will need to be sought.
Hard copy of award certificate
Although staff are working remotely, some administrative activities are taking place on campus and award certificate production is taking place, though less frequently than normal. If you need a document to verify your award, you may request an award confirmation letter or specialist alumni letter, free of charge, by emailing firstname.lastname@example.org.