In month 2 you carry out the inspection. As an HSLO you may either arrange, coordinate or carry out the inspection on your Head of Department’s behalf. The following guidance is for those tasked with carrying out the inspection:
Find out about health and safety inspection and download the relevant inspection checklist. The section called “Health and Safety Paperwork and Management System Inspection” will tell you what you should have in your inspection file.
If you have a number of low-risk areas that are very similar, for example, offices, you can select a sample to inspect. It’s recommended that roughly a third is inspected and every location is inspected once every three years. Higher risk areas must be inspected annually. This would include storerooms, archives, workshops, laboratories, communal areas and reception areas. If you want guidance on your inspection schedule, speak to your lead Health and Safety Adviser.
Make sure you know how to get to all the areas you need to inspect and include any new areas. Let the inspection party know if there are any additional health and safety requirements, for example, the need to wear protective footwear or requirements for permit to access. Don’t forget the keys or door codes to get into these areas.
In month 3 the inspection action plan must be completed, signed and dated by the Head of Department. Inspection findings that require action need to be assigned low, medium or high priority. Copies of the completed plan must be sent to WHSW, the Union appointed safety representative that attended the inspection and Faculty Manager, Assistant Registrar or Director of UECS Operations , depending on which part of the University you work in.