Immigration and visas

Student route: Outcome, what now?

Student reading in a library and taking notes

What you need to do now

If you made a Student immigration application using a CAS issued by the University of Essex and have received the decision from the Home Office/UKVI (UK Visas and Immigration), here’s some information about what you should do now.

Student permission granted

Congratulations, your Student route application was successful, and you should now have Student immigration permission that allows you to study your course inside the UK. Read all of the information below to find out what you should do now, before you travel.

As a sponsored student, you will have many responsibilities both to us and to the Home Office. Please familiarise yourself with your responsibilities during your studies and read the UKCISA guidance about protecting your Student immigration status.

If you are starting a new course with us but have changed your mind and want to study a different Essex course to the one stated on your CAS or have decided to study at a different institution, do not travel to the UK if you are overseas, contact your Admissions adviser immediately to find out what you need to do. If you have decided to study at a different institution you will need to contact that institution for advice and guidance.

Check your immigration permission and conditions

It’s very important to check your immigration permission and conditions are correct on the documents you’ve been issued by the UKVI/Home Office and report any errors immediately so they can be corrected. If you have been issued with digital immigration status (most European students) you won’t be issued with a physical document and will need to view your status and conditions online.

Are all your personal details correct? They should be the same as your passport.

Is the Sponsor Licence Number (SLN) correct? It should be THHCP1YV6 if you used a CAS issued by the University of Essex.

Is the expiry date of your Student permission correct? Most Essex undergraduate and postgraduate students should have been given permission that expires 2 or 4 months after the CAS course end date. The amount of extra time (wrap up period) you are entitled to is based on the course duration calculated from the course start and end date stated on your CAS.

  • Course length more than 12 calendar months - your permission should expire 4 months after the CAS course end date.
  • Course length more than 6 but less than 12 calendar months - your permission should expire 2 months after the CAS course end date.
  • Course length less than 6 months - your permission should expire 7 days after the CAS course end date. For pre-sessional courses sponsored by the University of Essex - your permission should expire one month after the CAS course end date.

If you are continuing a course your original course start date should be mentioned in the notes of your CAS and the total duration will be calculated from that date rather than the CAS course start date.

Have you been given the correct immigration conditions? Most Essex undergraduates and postgraduates should be allowed to work 20 hours per week in term time, read our Student directory pages for more information about working during your studies. Some students, depending on nationality, will need to register with the police after they’ve arrived in the UK. All students will have been given a 'no recourse to public funds' condition, this means you must not apply for state benefits or local authority housing.

Read the Appendix Student Immigration Rules to find out more about the length of time and conditions that you should be given.

If anything is incorrect, you’ll need to get it corrected immediately. How you request corrections will depend on where you applied for your permission and what type of immigration status document you have been given.

If you applied overseas, also do the following before you travel:

Follow the UKVI and Visa Application Centre instructions to arrange for your entry clearance sticker to be placed in your passport, you will need your passport and entry clearance sticker to enter the UK to study. If you have been granted digital immigration status you won’t have a sticker placed in your passport, you will be able to view and prove your immigration status on the government website (applies to most European students).

What date is your Student permission valid from? You must not attempt to enter the UK before the ‘valid from’ date. The date your Student permission starts can be up to 1 month before your CAS course start date, depending on your course, when you applied and what travel information you included in your application. The Appendix Student Immigration Rules include details of when Student immigration permission should start.

If you have entry clearance sticker:

  • Check the ‘valid until’ date, you’ll need to arrive in the UK by that date.
  • If your Student permission is for longer than 6 months, you should be issued with an entry clearance vignette that is valid for 90 days, during this time you will need to enter the UK. Then once you’ve arrived in the UK, you’ll also have a Biometric Residence Permit to collect. Find out more about collecting your BRP. If your entry clearance sticker is valid for longer than 90 days this will have been issues incorrectly, see below for information on how to arrange to have this corrected.
  • If your Student permission is for up to 6 months long, you should have an entry clearance vignette that covers the entire duration of your course and will not be issued with a BRP.

Prepare for your travel and arrival at the UK Border. Read our Coming to the UK information and follow links to the Home Office and UKCISA guidance.

If your course has already started and you are overseas

Please do not travel to the UK unless you have completed online registration and you’ve been attending remotely from overseas as agreed by your department. You’ll also need to be able to arrive in the UK to study in person by the date your department agreed.

If you have not registered and online registration has closed, do not travel to the UK. It is likely to be too late for you to start or continue your course this year and if that is the case your student permission would be cancelled. Contact our Student Services Hub if online registration is closed to discuss your options and only travel if you are able to complete your registration.

If you’ve been studying remotely overseas but can’t travel into the UK by the date your department said you would need to be in the UK by, you’ll need to contact them to find out if you can extend it. Please note that if it’s extended beyond 30 June 2022, we may have to withdraw our immigration sponsorship and your student visa may be cancelled. Please read our information on Studying remotely - the rules and processes for 2021/22 for further guidance.

Obtaining your BRP (Biometric Residence Permit)

If you have been issued with digital immigration status (most European students) you won’t be issued with a physical document and will need to view your status and conditions online.

If you applied in the UK, your BRP will be sent to the address you included in your Student route application. If you applied overseas, you’ll need to collect it when you arrive in the UK and can read our BRP page for more information.

You can find out all you need to know about BRP’s, including what to do if it doesn’t arrive or you lose it, by reading the government website and UKCISA’s guidance about passport, visa and BRP problems.

Correcting entry clearance, digital status or BRP errors

Entry clearance or digital status errors

Read the UKCISA guidance for more information to find out how to report and correct errors on your 90 day entry clearance vignette, vignette for full length of permission or digital status. You must do this before you travel and may need to be issued with a new vignette so take action quickly.

If you are on a course that is more than 6 months long and have an entry clearance sticker you should have been issued with an entry clearance vignette that will be valid for 90 days, then when you arrive in the UK you will pick up a BRP (Biometric Residence Permit). If you have been issued with an entry clearance vignette (sticker) that is for more than 90 days it will have been issued incorrectly and you will need to get it corrected, please email our International Services team with a copy of your vignette so we can contact the Home Office on your behalf.

BRP errors

Read our BRP information to find out how to report errors and obtain a replacement BRP. You can also find information about collecting your BRP when you arrive and what to do if you lose it.

Application refused or rejected as invalid

If you receive a refusal or rejection, it is very important that you advise us of the outcome and send us a copy as soon as you receive it.

We are unable to guarantee to sponsor you to make a new Student route application if you have received a refusal or rejection. When we have checked your outcome, if you are still able to start your course as planned, we will need to check if you meet all the requirements to be eligible for our immigration sponsorship. We will let you know what you need to do to request a new CAS if necessary and if any additional documents are required. If you we are unable to sponsor you, we will let you know what options may be available to you should you want to study with us in future.

You may also wish to seek immigration advice about the outcome by calling the UKCISA student advice line or an immigration specialist.

Find out what you should do now, including who to contact and how depending on where you made your application.

I made my application in the UK, what should I do now?

If your application has been returned to you as invalid or refused the university will need to check the outcome and advise you if you would be eligible for our sponsorship to apply again, should you wish to.

  • If you have registered and started your course, email a scanned copy of all pages of the UKVI/Home Office decision notification to our International Services team.
  • If you are due to start a new Essex course, email a scanned copy of all pages of the UKVI/Home Office decision notification to our Admissions team.

If you have been refused on financial grounds and wish to be considered for a new CAS, you will also need to send us documents that show you are able to meet the financial requirements. If you have been refused on the grounds of credibility it is highly unlikely that we will agree to issue you with a new CAS unless the decision is overturned via administrative review.

If you have been given the right to request an Administrative Review and you believe a mistake has been made you should submit it by the deadline given in your outcome notification and let us know when you email us. Read the Administrative Review section below to find out more.

I made my application overseas, what should I do now?

If your application has been refused and you are:

Starting a new Essex course: send our Admissions team a scanned copy of all pages of the UKVI outcome notification.

Continuing the same Essex course: send our International Services team a scanned copy of all pages of the UKVI outcome notification.

If you have been refused on financial grounds and wish to be considered for a new CAS, you will also need to send us documents that show you are able to meet the financial requirements. If you have been refused on the grounds of credibility it is highly unlikely that we will agree to issue you with a new CAS unless the decision is overturned via administrative review.

If you believe a mistake has been made, you should submit a request for administrative review by the deadline given in your outcome notification and let us know when you email us. Read the Administrative Review section below to find out more.

Administrative Review

You should be given the right to submit an administrative review if your Student route application has been refused and;

  • you submitted the application overseas or,
  • you submitted your Student route application online from inside the UK before your last visa expired.

If you believe a mistake has been made by the Home Office caseworker when they have considered your Student route application, you should submit an administrative review by the deadline given in the decision notification, this is the only way to overturn an incorrect decision. If you submit an administrative review, you’ll need to let us know and send us evidence.

If you would like to make a new Student route application instead, the university will consider your eligibility for our immigration sponsorship in line with the Immigration Rules and Student Sponsor guidance in force at the time.

If you submit an administrative review then make a new immigration application before you’ve had the outcome, the administrative review will be automatically withdrawn by the Home Office.

You will not be given the right to request an administrative review if:

  • You are inside the UK and your most recent UK immigration permission has not yet expired when you receive the refusal decision. However, you may be able to make a new Student route application in the UK, if you are eligible for a new CAS. We will let you know your options when you send us the outcome.
  • Your application has been rejected as invalid rather than refused.

Details about applying for administrative review can be found in the Student and Child Student guidance, Appendix AR: administrative review and on the government website.

Will I get a refund of the fees I paid?

If your application is rejected, you should get a refund of all fees paid.

When an application is refused, the Student route application fee is not refunded. However, if you paid the immigration health surcharge (IHS) as part of your application this will be refunded in full, usually within 6 weeks of the outcome.

Find out more about refunds of the IHS on the government website. If you do not receive a refund when you should have you will have to contact UK Visas and Immigration direct.

New and future immigration applications

You must tell the truth in immigration applications and declare periods of overstay or breaches if asked about them. If you are found to have used deception in an immigration application you are likely to be barred from the UK for ten years under Part 9 of the Immigration RulesGrounds for refusal and would need to seek advice from an immigration lawyer.

Before making a new Student route application from within the UK or overseas please read all relevant guidance to ensure you meet all the Home Office requirements and can provide all the specified documents. If you aren’t exempt from paying the Immigration Health Surcharge, you have to pay it again, you should receive a refund of the IHS you paid when you made the application that was refused/rejected, usually within 6 weeks of the outcome.

It is your responsibility to make sure you are eligible to make a Student route application and can meet all the requirements. If you need advice about your application you can contact UKCISA’s student advice line. If you are inside the UK, we recommend you seek advice and guidance from our Student Union by contacting SUAdvice.

If you intend to make a new application overseas, it will take a minimum of 15 working days to be processed. You must be able to be in the UK in time to start your course in the relevant period. If the university has agreed you can start studying remotely from overseas, you must be able to be in the UK to study in person by the deadline you’ve been given by your department.

Immigration advice and guidance

When you send us the copy of your UKVI/Home Office outcome notification as instructed above, guidance and advice will be given by the relevant team within our level of competency, and you may be referred to an external immigration advice service.

You can seek independent advice from an immigration specialist or UKCISA. If you applied inside the UK with help from SUAdvice you can also contact them.