Information matters to all of us. Whether it's at home or at work, as a member of our University, you need to know how to protect and manage the information in your care. This includes information that could be commercially sensitive or confidential and also personal information.
Failing to protect personal information, in particular, could lead to the University being fined and could damage our reputation.
As with all risks, managing them isn't about ignoring them or avoiding them. It means that we all take responsibility, stop and think before we act.
As a member of our University you're required to protect and manage the information in your care. Here are the core expectations that the University has of you:
Make sure you take the time to check that you are sending an email to the right person. Avoid using the Outlook “suggest names” function, type in the exact email address, or right click on the name in the “to” box to view and check the properties before you send.
When forwarding emails, especially long trails of emails, check that there is no sensitive, confidential or personal information in one of the earlier emails in the thread that the people you're about to forward to ought not to see.