If you need to create a new web page or want to set up a new website for the University, such as for a research or professional services project, there are a few things you need to consider.
Why we follow a process
For each new piece of web content created for the University, we carefully follow a process to ensure:
- the content is GDPR and DPA compliant
- the University's writing style and branding guidelines are met
- the content meets legal requirements and professional usability standards such as Web Accessibility.
- users are able to find our content in search engines
- the content is consistent with the rest of the University's web presence
- the new content is integrated with other website functionality
- cyber security and server support is maintained
New external websites
Creating an external website is not the University's default approach for any new web content, as it is almost always more beneficial for the content to sit on the main website, both for the content owner, and the users who may wish to view the content.
As such, wherever possible the Web Editing and Digital Media Team will aim to give your content a presence on the main University website. This means you'll only need a new web page rather than a website.
In some cases, it may be necessary for an external website to be created. Where this is the case, your requirements will be carefully considered, and if agreed, approval will be given by the Head of Web and Digital Media.
It is important that all new website discussions are had with the Web and Digital Media Team, and teams do not create websites themselves without this step to prevent risk to the University.
New web pages
The Web Editing and Digital Media Team will help you devise, plan and create your web page. We'll work with you to define your objectives for the page and your users' needs so that the content is as effective as possible.
Making a request
Please take some time to answer the following questions to help us assess your request:
- Your name
- Your School or Department
- The reason for your request
- Your target audience and why they will visit your content and how they will use it
- Proposed title and brief outline of proposed content
- Date required
- Expected lifespan of the web page/website
- Contact person for content population (if different)
Who to send your request to
For academic departments, please contact your Faculty Web and Promotion Assistant:
For Professional Services, please contact Ed Harris, Head of Web and Digital Media.
Processing your request
After we have received your information, we will review your request. We may ask for more detail before we can confirm whether the web page or website can be created. We may also consult with other teams such as ITS if necessary.
In our review we'll be looking to assess whether:
- the information (or similar) already exists elsewhere
- suitability and relevance for Essex audiences and users
- another platform might be more appropriate for your content
- there is sufficient resource to create and maintain your web page/website
- the functionality you require
Creating your web page
We'll work with you on finding the best place to host your content on the website. We'll then set up a draft structure for you to review. Once that is accepted, we'll work with you to agree on how the page is to be populated with your content and who will be responsible for it.
You'll have opportunities to review the draft and send us any amends. Once we are all in agreement that the content is ready and complete, we'll be able to make it live.
Creating your website
If your request is accepted, then we'll work with you and colleagues in Digital Innovation and Technology Services (DITS) to provide you with the necessary guidance to set the website up and manage it appropriately.
All websites must comply with the following: