Employment information
Applying for a role Starting at Essex Employment policies, procedures and guidance Pay, rewards and benefits Pensions People systems and information Contracts Leaving the University Sickness absence Taking leave Working flexibly PDR and reviews UECS and Wivenhoe House employees Information and data
Information for managers
Managing recruitment Compliance Managing new employees Managing flexible working Leave Sickness absence Employment, policies and procedures Managing pay and reward Resolving problems Managing performance and development Change management
Health, safety and wellbeing
Emergencies, security and safety Safeguarding Fire safety Health and safety policies and procedures Health and safety responsibilities and support Working safely Assessing risks Occupational health services Supporting health and wellbeing
Professional development and training
Development at Essex Essential training Learning Event Catalogue Professional development Educator development Research development People management development Leadership programmes Digital skills On demand training Change management
Equality, diversity and inclusion
Our commitment to diversity and inclusion Inclusive Essex EDI resources, training and support EDI calendar Report and Support service
Our University
Brand Departments and schools Faculty support Forums and networks Freedom of information Governance Graduation Sustainability and biodiversity University partnerships
Services and facilities
Buildings, grounds and maintenance Crowdfunding Childcare Events, meetings and conferences Faith Centre Finance, planning and data insight Food and drink IT services Marketing and communications support Media Centre Parking Post and property services Professional Services teams Sport and recreation Strategic project delivery Student work experience and volunteering Theatre and arts on campus Travel, transport and accommodation Web support
Research
Funding sources Making a funding application Research impact Promoting your research and research visibility Research governance Take part in research Managing an award Planning and assessment Knowledge exchange and commercialisation Research systems Repository and publishing Research management information Celebrating Excellence Awards
Education services
Academic standards and quality DBS checks for students Department student support roles Developing student success Exams and assessment Heads of Department Learning technologies Reading lists Staff awards and funding Student feedback Student wellbeing support and signposting Supporting students with disabilities and health conditions Supporting and welcoming new students Timetables
Online services
Email login Research Information System Research Repository Room booking form Unit4 Business World Phonebook Change your password
People and Culture
HR Organiser Using HR Organiser People Manager Job vacancies Contact People and Culture
Academic
Moodle Libraries Academic departments FASER LEAP Programme specifications Reading lists (Talis Aspire)
Info and help
Find your way campus map IT services Tableau Planning information portal Key dates Staff blog Report harassment Report a concern about student
Staff Directory Home IT services Email, calls and Microsoft 365 Forms and survey tools

Forms and survey tools

Essex provides two tools for creating forms and surveys:

  • Microsoft Forms — for everyday forms, polls, quizzes, registrations and feedback.
  • Qualtrics — for academic teaching and research surveys that need advanced features.

Use Microsoft Forms for most things. Use Qualtrics only for academic teaching or research where you need advanced survey logic, panel management or research analysis tools.

Before collecting personal data, check the University's data protection guidance. This applies whichever tool you use.

Microsoft Forms

Microsoft Forms is the recommended tool for most University forms and surveys. You can create surveys, quizzes and polls quickly, view responses live, and export results to Excel. No extra licence is required.

Use Microsoft Forms for:

  • quick feedback forms and polls
  • event RSVPs and registrations
  • staff or student surveys
  • internal and administrative forms
  • surveys sent to external respondents

Use Qualtrics instead if your survey is for academic teaching or research and needs advanced branching, panel management or in-depth research analysis.

Get started

Forms are owned by the account that creates them. If you leave the University or change roles, transfer ownership before you go so responses are not lost.

Qualtrics

Qualtrics is the University’s academic survey platform for teaching and research purposes only. It should not be used for administrative, commercial or operational surveys. Use Microsoft Forms for those.

Use Qualtrics for:

  • academic research surveys with advanced branching or logic
  • teaching surveys that need advanced functionality
  • panel management or statistical analysis
  • surveys sent to external respondents as part of academic research

Do not use Qualtrics for staff engagement surveys, service or event feedback, event registrations, or general operational data collection.

Important notes

Always sign in at essex.eu.qualtrics.com. Signing in anywhere else may create a duplicate account. If you think you have a duplicate account, email caquery@essex.ac.uk.

Qualtrics has an email sending limit of up to 500 emails per 7-day period.

If you are leaving Essex, transfer ownership of any active surveys before you go.

Get started

Need help?

For general IT issues, including access problems, account setup or tool availability, contact the IT HelpdeskIT HelpdeskIT Helpdesk.

For Qualtrics account queries, including duplicate accounts, licence questions or survey transfers, email caquery@essex.ac.uk.

  • University of Essex
  • Wivenhoe Park
  • Colchester CO4 3SQ

 

CONNECT WITH US
© 2026 University of Essex. All rights reserved