During an apprenticeship, an apprentice will receive two different types of training.
‘On-the-job’ training is training delivered by us, as their employer, for the sole purpose of enabling the apprentice to perform the work for which they have been employed. It will include skills and knowledge that fall outside of the apprenticeship, but which are needed for the job role.
'Off-the-job training' is training which is received by the apprentice within their practical period, during the apprentice's normal working hours, that sits outside day-to-day work duties. It will teach the knowledge, skills and behaviours set out in the relevant apprenticeship standard so the apprentice can achieve occupational competence.
New full-time apprentices (that started after 1st August 2022 and work at least 30 hours per week) must spend at least 20% of their normal working hours on off-the-job training. For calculation purposes only, working hours are capped at 30 hours a week and this equates to an average of 6 hours of off-the-job training per week (i.e. 20% of 30 hours).
If an individual works less than 30 hours per week, they are considered to be a part-time apprentice and their programme must be extended (as per the apprenticeship funding rules). Then, at least 20% of the part-time apprentice's normal working hours, over this extended duration, must be spent on off-the-job training.
Off-the-job training CAN include the following:
- The teaching of theory (eg. workshops and online learning);
- Practical training, shadowing, mentoring, industry visits, where the activity has been agreed and documented as part of the agreed training plan; or
- Learning support and time spent writing assignments.
It CANNOT include:
- English and maths up to level 2 study, where it is being undertaken;
- Time spent on initial assessment and onboarding activities; Training to acquire knowledge, skills and behaviours that are not required buy the apprenticeship standard;
- Progress reviews or on-programme assessments; or
- Training which takes place outside the apprentice's normal working hours (unless the apprentice has been paid for these additional hours or been given time off in lieu).
More guidance on off-the-job training is available.
Wherever possible, training providers and employers should work together to ensure that on- and off-the job training is complimentary and well co-ordinated.