The Commercial use of SUA is controlled by The Air Navigation Order 2016 & The Air Navigation (Amendment) Order 2018. Pilots must hold a valid Permission for Commercial Operation (PfCO) from the CAA for any commercial work.
Using the Media Centre
The University’s Media Centre has an SUA and trained SUA pilots who are able to undertake aerial photography and video for departments. It is strongly recommended that their services are used in preference to an external provider. This will minimise the work you will need to do, as safety checks on Media Centre have already been carried out.
Please email firstname.lastname@example.org or telephone 01206 87248
Where the Media centre is used, the Media Centre Manager/ relevant SUA operator will complete an SUA Use Permission Form (.docx) to confirm:
- the expiry date of their CAA Permission (PfCO)
- the expiry date of public liability insurance
- the names of SUA Operators and Remote Pilots
- that permission has been obtained from the person responsible for the land (see landowner permission below).
A location-specific risk assessment and method statement must also be submitted via the Estates and Campus Services Helpdesk.
Using an external commercial operator
If you want to arrange for a commercial operator to fly an SUA over one of the University’s Campuses, you must seek permission first by completing an SUA Use Permission Form (.docx) and forwarding it to the Estates Helpdesk at email@example.com. The exception is flights within the grounds of Wivenhoe House Hotel, for which permission should be sought from the Hotel.
If you need guidance on planning the work the Media Centre would be happy to provide advice.
You will need to provide the following information to the Estates Helpdesk before permission can be given:
- a copy of the operator’s CAA standard or non- standard Permission for Commercial Operation (PFCO) (which should be dated within 12 months of the proposed flight date)
- a copy of their public liability insurance to a minimum of £10 million. This should specifically cover the flying of SUA for the purpose it is intended (e.g. aerial filming)
- a location-specific risk assessment and method statement (i.e. a description of what they intend to do)
- confirmation that they will comply with the University’s requirements for ensuring privacy (.pdf)
- a copy of their Operation Manual
It is expected that the commercial operator will need to visit the site prior to the proposed flight in order to carry out the location-specific risk assessment. Some preplanning could be done by looking at Google maps and the campus map. If the site-specific risk assessment cannot be provided until shortly before the event, an example of risk assessment for a similar flight (suitably anonymised) can be provided by the operator beforehand, so that advice can be given on whether it meets our requirements. This would save time when we come to approve the site-specific risk assessment.
Note: The CAA has a list of current holders of the CAA permission which is updated monthly. The DroneSafe Register can also be used to source CAA approved and insured SUA pilots.