Working at Essex
Starting at Essex
Equality, diversity and inclusion
Employment policies, procedures and guidance
Managing people
Pay, rewards and benefits
Pensions
Taking leave
Grading and reviews
Professional development and training
Recruiting staff
Working flexibility
Information and data
UECS and Wivenhoe House staff
Forums and networks
Teaching and learning
Academic standards and quality
DBS checks for students
Department student support roles
Developing student success
Exams and assessment
Heads of Department
Learning technologies
Reading lists
Staff awards and funding
Student feedback
Student wellbeing support and signposting
Supporting students with disabilities and health conditions
Supporting and welcoming new students
Timetables
Research
Funding sources
Making a funding application
Research impact
Promoting your research and research visibility
Research governance
Take part in research
Managing an award
Planning and assessment
Knowledge exchange and commercialisation
Research systems
Repository and publishing
Research management information
Celebrating Excellence Awards
Services and facilities
Buildings, grounds and maintenance
Crowdfunding
Childcare
Design, print and copy services
Events, meetings and conferences
Faith Centre
Finance, planning and data insight
Food and drink
IT services
Marketing and communications support
Media Centre
Parking
Post and property services
Professional Services teams
Sport and recreation
Strategic project delivery
Student work experience and volunteering
Theatre and arts on campus
Travel, transport and accommodation
Web support
Health, safety and wellbeing
COVID-19 (Coronavirus)
Emergencies, security and safety
Activities health and safety
Equipment safety
Health and safety support
Fire safety
Reporting health and safety incidents or concerns
Risk assessment
Safeguarding
Work and study environments
Working with physical agents
Working with substances
Your health and wellbeing
Data protection introduction
The University collects the personal data of applicants, staff, students, alumni, visitors, stakeholders, research participants and others. This data is used in a variety of ways and for a variety of purposes in the course of our work.
Data protection laws
The University is subject to the following laws in regard to this data:
- the UK General Data Protection Regulation (UK GDPR) - sets out the data protection principles and legal basis for processing, the rights of data subjects, the obligations of data controllers and processors, international transfers, and enforcement
- the Data Protection Act 2018 (DPA 2018) - sets out the data protection framework for UK law, defining exemptions and the powers of Information Commissioner's Office (ICO), the UK's regulator for data protection and freedom of information law
- the Privacy and Electronic Communications (PECR) - these regulations provide a range of rules around electronic communications. The University will most commonly follow these for direct marketing by email, telephone campaigns and the use of cookies on our websites and emails
The University is registered with the Information Commissioner's Office as a 'data controller'. Breaching the UK's privacy laws can result in enforcement action, including monetary penalties of up to £18 million or 4% of global turnover. Personal misuse of data by a member of staff can result in disciplinary action and a possible criminal record.
Data protection principles
The seven data protection principles are set out in the UK GDPR:
- lawfulness, fairness and transparency - the University explains to its student, staff and customers how it processes their personal data at the point of collection, what the legal basis is for processing and for what purposes the data will be used. In circumstances where the data is not sourced from the individual, information is made available which explains how the data is used
- purpose limitation - the University only uses the personal data it has for the purposes it was collected for unless certain safeguards around re‐use apply
- data minimisation - the University only collects personal data which is relevant to the purposes for which it is collected
- accuracy - the University ensures that personal data is correct, up to date and it is able to be rectify any mistakes quickly
- storage limitation - the University does not retain personal data for longer than it is needed unless certain safeguards around long term or permanent storage apply
- integrity and confidentiality - the University protects their personal data against unauthorised access, loss or destruction by a range of security measures
- accountability - the University will be responsible for its data processing and be able to demonstrate compliance with the other data protection principles
Contact us