New student registration
All new student and returning
students must register at the start of each academic year. The full process
for new students includes activating your student record for the academic year, your email
account, access to IT and library services, and enrolment on modules and
confirming your contact details.
Guide to Registration (courses starting September or October 2014)
Obtain your login and password
You will automatically receive an email in August or September with
instructions on how to pick up your University account details. Once you have
received this email you can
obtain your University login and password.
Once you have your University account details, you will be able to use them
to complete pre-arrival online which opens from 1 September.
Complete the online pre-arrival process
pre-arrival process is available from 12 noon on Monday 1 September 2014
until midnight Sunday 19 October 2014.
Reviewing your personal details
You need to register your
external email address and passphrase and then obtain your University login
If you've previously studied at the University of Essex (for example, if you
did your Bachelor Degree here and have now moved onto a Masters degree) your
login and password will not have changed.
If any information is incorrect, please email
Equal opportunities and additional information
You will need to complete the Equal Opportunities section. If you prefer not
to provide this information, select 'prefer not to say' on each drop down menu.
This information is used for our own internal statistical monitoring. We are
also required to share these statistics with the Higher Education Statistics
Agency (HESA). We share the statistics in an anonymous form. For more
the Records Manager for a paper copy of the Policy or more information.
Checking and updating your home and term-time contact
This will be completed by our accommodation team once you arrive onto our
Colchester or Southend Campus. Meanwhile, please put the address where you're
Make sure you complete every field in the form. If your address does not have
a postcode, you can enter N/A. If you only have one telephone number, you can
copy this to all the telephone number fields. You also need to make sure that
telephone numbers contain only numbers and no characters, for example – or + .
Checking your course details
If your course information is incorrect or you want to change course, you
will need to wait until you arrive at the University and complete Registration
in person. If you apply to change course you will be able to do this once you've
registered via our Registry online processes.
Uploading a photograph
Make sure you are uploading a JPEG file
- The photo must be passport sized, at a ratio of 9:7
- The photo must be portrait, not landscape
- The photo must be between 150 pixels and 3072 pixels high, and 125 pixels
and 2048 wide
- The file must be less than 30kb in size
If you've followed all these steps and still cannot upload a photo, please
carry on with the pre-arrival process
where you can also upload a photo.
If you don't upload a photo, we'll take a photo of you when you come to
register in person, using a webcam.
Signing up to our University's regulations
Please make sure you read our University's regulations and tick the box that
confirms that you've read and agree to the Declaration.
Reviewing and paying your tuition fees
email@example.com to let us know how you'll be funded. If you're
being funded by Student Finance, please let us have your Student Support Number
(this starts with four letters, followed by eight numbers and then another
If you're being sponsored by a third party, such as an embassy, you need to
send a letter from your sponsor to our Income Office, telephone: 01206 872165 or
There are three ways you can pay your fees:
- pay online – select option 1 and use our
online payment system
- in person on campus – you can do this when you register
- ny bank transfer – select option 3 and our bank details will be provided -
please note that this can take up to 10 days
You must make a payment of at least one term's tuition fees before you can do
your pre-arrival online, even if you are going to pay your fees when you arrive/
Completing the online pre-arrival process
You will receive a confirmation email to let you know you've successfully
completed the pre-arrival process. If you do not receive this within a few
hours, please firstname.lastname@example.org
If you exit the pre-arrival online before you finish, you won't have to start
again. Every step that you have completed will be saved on your student record.
If you're starting a new course of study, for example, if you took your
bachelors degree and are now moving on to take a masters degree, we require you
to register as a new student. You'll receive a new registration number and be
issued with a new card.
The pre-arrival process is not compulsory. However, you will need to give us
the information requested when you come to register in person, which will take
Register in person
There are a number of documents you need to bring with you:
- original certificates of your qualifications (if our Admissions have asked
to see them)
- documents relating to how you are
paying your tuition fees (if you're self-funding, you will need to pay at
least one term's tuition fees before you can register
- proof of identification and your right to study in the UK*
*If you have permanent or temporary permission to stay in the UK (indefinite
or limited leave to enter/remain in the UK) please bring the document issued by
the UK Border Agency to prove your status in the UK. This could be a document
placed in your passport or a separate Immigration Status Document. Please note
that Convention Travel Documents issued to refugees are not proof of your status
in the UK.
Please come to the Sports Centre between Tuesday 30 September and Thursday 2
October 2014 at the allocated time for your department, school or centre, as
outlined in the Colchester Campus Registration Schedule.
Find the Sports Centre.
Adobe PDF File
Please come to the Gateway Building at the allocated time for your
department, school or centre as outlined in the Southend Campus registration
schedule (not yet available).
Adobe PDF File
Please come to Hatfields House on Thursday 25 September 2014 at the allocated
time for your course as outlined in the Loughton Campus registration schedule
(not yet available).
Adobe PDF File
Guide to Registration (courses starting November 2014 to July 2015)
If you are starting your studies during the academic year, please go to the
relevant location to complete Registration:
- Colchester Campus - Registry (Room 6.116)
- Southend Campus - The Forum
- Loughton Campus - Hatfields or Roding House
International students - registering with the police
International students from certain countries must register with the police in the UK.
For all enquiries about registration at the Colchester Campus, please
For all enquiries about registration at the Loughton Campus, please contact:
For all enquiries about Registration at the Southend Campus please contact
email@example.com in the first instance. If you need to contact a member of
the Southend Campus Student Administration team directly, contact: