Clearing 2021

Making a late submission request

Changes due to COVID-19

Important information: As part of our No Detriment Policy we’ve streamlined our extenuating circumstances processes to support you during the pandemic.

Late submissions and deadlines

Please contact your department for support and advice if you are concerned about your deadlines. For late submissions within seven days of the deadline, your late submission claim will be considered under our No Detriment Policy.

Coursework

If you miss your coursework deadline and believe that you have extenuating circumstances, then you should submit an extenuating circumstances form within seven calendar days (including weekends and/or holidays) detailing those circumstances.

Online examinations over 23 hours 59 minutes

If you miss submitting your online examination, which is over 23 hours 59 minutes in length by the deadline and believe that you have extenuating circumstances, then you should submit an extenuating circumstances form within 24 hours detailing those circumstances.

Online examinations under 23 hours 59 minutes

If you miss submitting your online examination which is less than 23 hours 59 minutes in length by the deadline, this will be treated as a missed assessment, for which you will be given a 0.

As per the information on our extenuating circumstances pages, where a student does not pass a module, the Board of Examiners will offer them an automatic first sit attempt. This will be free of charge and for an uncapped mark. You do not need to submit an extenuating circumstances form.

Extenuating circumstances claims

If you submit your coursework more than seven days after the deadline, you can submit an extenuating circumstances claim. Find out which late submission extenuating circumstances can and cannot be taken into account.


Extenuating circumstances form

What to include on your extenuating circumstances form

You should include on the form details of the specific piece(s) of coursework or online examination affected by the circumstances that prevented timely submission of the work. Make sure you explain the impact these circumstances had on your ability to submit your coursework or online examination by the deadline.

Documentary evidence

We understand that you may not be able to provide evidence to support your claim and so do not require this. If you do have evidence you would like to submit this can be done via the online form.

Longer term extenuating circumstances or non-submission of work

If you have experienced significant (longer term) extenuating circumstances that prevent you from submitting your work at all, or within the relevant late submission time frame, you should either submit an extenuating circumstances form in the case of coursework to be considered at the end of the year, or a Notified Absence from Exam form. Please make sure you use the correct form for your circumstances, both of which can be found on your MyEssex portal. You should clearly explain how your extenuating circumstances affected your ability to submit your work on the form.

Processing your application

Late submission requests for coursework will be accepted for consideration by the relevant departmental Extenuating Circumstances Committee up to seven days after the relevant coursework deadline, or 24 hours after the relevant for deadline for online examinations which are more than 23 hours 59 minutes in length, including weekends and/or bank holidays, unless model answers have been released. It is at the discretion of the department to comment on work submitted later than the applicable late submission deadline for formative feedback only (that is, no formal marks will be awarded).

Each department has an Extenuating Circumstances Committee which will normally meet at least twice during the year. The Committee will decide whether your work should be marked and whether that mark will count towards your formal assessment (which means the mark will be instated). The department will advise you of the outcome.

Further information

False claims

You should note that submitting a false claim or false documentation is a serious matter and would be regarded as an attempt to gain unfair advantage. This would be an academic offence and would be dealt with under the Academic Offences Procedures. The University reserves the right to check on the validity of the document(s) you submit by contacting the third party directly.

Data Protection Act 1998

By submitting an extenuating circumstances form you are agreeing to the University holding this personal data for the purposes of processing your claim. The University will hold this data in accordance with its notification under the 1998 Data Protection Act.

Guidance for disabled students

If you have a disability which is preventing you from meeting published deadlines, please contact a member of the Disability Service in the Student Services Hub to discuss this issue in advance of your submission dates.

If you find that you are unable to submit a hard copy of a Late Submission Form, you can submit it electronically. Please contact your department who will tell you the email address to use.

If you have any queries about a claim which has been rejected, please contact your department to request further information. You can also discuss this feedback with staff in the Student Services Hub if you believe that your individual needs have not been understood or adequately taken into account.

If you are providing information about your disability on your Late Submission of Coursework Form or your Extenuating Circumstances Form, please note that this does not count as disclosure to the University as these forms are intended for use only by the Late Submissions Committee or the Board of Examiners. We strongly urge you to disclose any persistent medical condition, specific learning difficulty or disability to your Student Services Hub.

Student Services Hub
Need help?

If you need any further help and advice, please contact or visit the Student Services Hub or SU Advice who will be happy to assist you.