Coming onto our campuses as a visitor

Coming onto campus is going to feel a little different and you will have been given this link by a member of the University staff to learn more about how we are keeping staff, students and yourself safe during your visit.

Therefore, before coming onto campus you must complete the following:

  • Read and familiarise yourself with our current guidance and policy regarding COVID-19. This is summarised for you but further information will be available.
  • Read and agree to our visitor’s agreement which sets out the expected behaviours when coming onto our campus. Due to the importance of ensuring the safety of students and staff, non-compliance with our agreement may result in you being asked to leave campus.
  • Complete the second section of the form asking for you to confirm that you and a household member have not had any symptoms of the COVID-19 virus and to provide some details about your visit so that we can contact you for test and trace purposes.


What do I need to do if I am a regular visitor to the University?

If you are a regular visitor to the campus you should ensure you review the content on this page to ensure you are kept up to date on current University guidance.

You must still complete the online form below every time you visit although this will be made quicker for you. This is so we have your visit on record and will enable us to make contact with you if we have a confirmed case of COVID-19 on campus.


On arrival, you should report to the main reception where you will be asked by the reception staff to use hand sanitiser and collect a face covering if you have forgotten your own.

The staff member hosting your visit and reception team will check to ensure you have completed the online form on this page and if you have not done so ask for you to do this.

Personal Protective Equipment

Face coverings must be worn in all University buildings and outside when it is difficult to socially distance. You may see some students or staff that do not wear a face covering for medical reasons and will be wearing a yellow lanyard with a card.

Remember, Face masks or coverings are only effective if they are worn correctly and kept clean. They must fit snuggly, ensuring the nose and mouth are covered. If you require additional personal protective equipment as part of your visit that you are unable to supply or cannot wear a face covering for medical reasons please inform the staff member hosting your visit in good time to so we can ensure that this can be accommodated.

Hand washing

Hand washing is of paramount importance and on campus, must be done regularly with soap and warm water for 20 seconds. This will break the chain of infection and reduce the risk of contracting COVID-19 through touching the nose, eyes, mouth or face.

Activities where you must sanitise your hands before and after include:

  • Using a shared resource such as a cash machine, photocopier, computer or stationery.
  • Touching a surface if you are unsure whether it has been sanitised.
  • Putting on and taking off your face covering.

We will ensure that all hand washing facilities and wall mounted sanitising stations are cleaned and checked regularly and that everything is in good working order. Any concerns should be reported immediately to the staff member hosting your visit.

Social/Physical distancing

Social or ‘physical' distancing helps stop the spread of infections such as COVID-19 and as we currently have no vaccination or general population immunity, it continues to be a vital protective measure.

Due to social distancing and new one-way routes, walking around the campus may take longer than you expect. Try to allow extra time for your journeys to stop for people and wait in queues. Signage to encourage social distancing such as direction arrows and queue markers will be located throughout the University building, please comply with these.

If visiting a teaching room, designated seating layouts will be clearly displayed to ensure that social distancing is maintained.

Workstations and equipment must not be shared in offices or study environments.

When using toilet facilities, if no cubicles are vacant, wait outside until someone leaves, before you go back in.


On campus we have a COVID-19 team conducting temperature checks at certain locations for staff, students and visitors. We would ask that if possible that you accommodate this and follow any advice given following a temperature check.

Risk Assessments

A series of policies and guidance have been developed so that control measures can be implemented to manage the risks associated with COVID-19. A Departmental Risk assessment covering what is in place to protect all staff, students and visitors have been completed. Depending on the activity being undertaken on your visit, an additional risk assessment may have been undertaken and will be available on request from the staff member hosting your visit. The staff member hosting your visit may also request a risk assessment you may have completed, if this is applicable.

What to do if you experience COVID-19 symptoms on campus

The main symptoms of coronavirus are:

  • a high temperature – this means you feel hot to touch on your chest or back.
  • a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual).
  • a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal.

If you experience these symptoms you must inform the staff member hosting your visit and leave campus immediately. We would recommend that you return home and call 119 for advice where you might be asked to take a COVID-19 test.

The University’s Occupational Health team may contact you to see if you have taken a test and will ask for the result of this for test and trace purposes.

University of Essex COVID-19 Policies and Guidance

Policy Statement for the Management of COVID-19 - The Policy sets out the measures the University has put in place to minimise the risks to students, staff, contractors, visitors and members of the public.

COVID-19 Business Continuity Plan - The University’s business continuity plan identifies the escalating levels of response from the University during COVID-19.

Equality Impact Assessment: Returning to work and study on campus during COVID-19 pandemic - This EIA seeks to identify the opportunities and challenges presented by returning to work and study on campus and to provide advice and guidance for staff and students on mitigating actions to address potential negative impacts.

COVID-19 Health, Safety and Wellbeing Responsibilities - The following guidance draws your attention to the additional responsibilities of all members of the University community to help reduce the risks of transmission of COVID-19 on our campuses.

COVID-19 Premises Policy - The aim of this document is to set out the policy approach and guidance to returning activities to our campuses in relation to the operation of our premises and spaces.