Code of Student Conduct
The Code of Student Conduct
is built on the principle that all students are expected to maintain a standard of conduct
which supports the University’s commitment to excellence in education and scholarship, and
promotes good order and the good name and reputation of the University.
In an accepting an offer of a place at the University, you have agreed to be bound by the
University’s rules and regulations which include the Code of Student Conduct. You should familiarise
yourself fully with the Code.
Reporting incidents to the Proctor
If you have a complaint against a student, you should complete an Incident Report Form. Completed
forms should be submitted to the Student Progress Team either by email to
email@example.com or by hand to the Student
Services Hub on the first floor of the Silberrad Student Centre for investigation by the Proctor. Following
the submission of your incident report and the gathering of any other appropriate information, a decision
will be made on what action the University will take. You will not normally be advised of the outcome of
your report unless special arrangements need to be put in place to minimise contact between the parties involved.
Attending a meeting with the Proctor
All students must take correspondence from the Student Progress Team very seriously. The
Proctor has the power
to request a meeting with you for any purpose connected with a case under investigation. This
meeting takes precedence over all other academic and social engagements. You may be required
to attend a meeting for example, if the Proctor believes you are the accused, the complainant,
or a witness to an incident or a pattern of behaviour exhibited by another student.
Prior to the meeting it is important that familiarise yourself fully with the
Code of Student Conduct.
If you're required to meet with the Proctor, you will usually be notified a week before the
appointment is due to take place. If you have an overriding and genuine reason why you cannot
attend a meeting that has been arranged with the Proctor, you must contact the Student Progress
Team at least 24 hours before the time of the appointment to make alternative arrangements.
Failure to attend an appointment without good reason, or without notifying the Student Progress
Team at least 24 hours in advance, will result in a fine of £25 for each missed appointment.
Repeated failure to attend meetings or unauthorised absence from a meeting will result in either the
Proctor proceeding in your absence, including the imposition of an appropriate penalty where necessary
or a referral of the matter to the
Student Conduct Officer for consideration
by a Student Conduct Committee.
Criminal investigations and convictions
You are required to notify the Proctor
immediately of any conviction of a criminal offence in a court of law or formal caution for a criminal offence
by a police officer. For the purposes of internal disposal, a conviction includes being put on probation, being
given absolute or conditional discharges, being bound over or being given a formal caution. You need not declare
parking or speeding offences which are subject to fixed penalties. Failure to declare a criminal conviction is
in itself a breach of University Conduct Regulations.
The Code of Student Conduct provides a full
explanation of the procedures that will be applied following your notification to the Proctor.
Appealing a decision of the Proctor or a Student Conduct Committee
The Code of Student Conduct provides
a full explanation of the accepted grounds for appeal and the process that will be followed once an
appeal has been submitted.
Completed appeal forms should be submitted to the Student Progress Team at
firstname.lastname@example.org within fifteen working days
of the date on the letter containing the official notification of the outcome of conduct proceedings.
Advice, support and guidance
You have the right to be accompanied at any stage during the Student Conduct Procedures by a fellow student,
member of staff or a representative of SU Advice, which provides
independent advice, support, guidance and representation for students. Non-members of the University and legal
representatives are not permitted to be present at any stage of the conduct process.
Volunteering for the Student Conduct Panel
Student Conduct Committees are made up of two academic staff members and one student member drawn from the
Student Conduct Panel. Student volunteers are
recruited to the Panel on an annual basis and aside from finding your involvement in the process interesting; you
would also gain some valuable transferable skills that could be used during and beyond your studies and also make
a valuable contribution to University life. Participation is also recognised by the Students Union’s v Team.
Membership of the Panel shouldn’t take up too much of your time. A student Conduct Committee usually lasts
around two hours and we have in the region of 16 per academic year. In a busy academic year it is unlikely that
you would be expected to sit on more than four committees over the year.
If you are selected as a volunteer, you will be required to attend an initial training session and observe a
minimum of two committees before you will be ready to sit on a committee yourself. The experience of members
contributes greatly towards the panel functioning well and so it is hoped that you will remain a volunteer for
the duration of your studies.
Applications to join are advertised as and when vacancies occur.
In addition, your departmental Student Handbook will
outline in detail many of the academic-related matters you need to know about. These handbooks also include information
about academic offences, such as plagiarism, and issues relating to examinations.
All enquiries and correspondence to the Proctor and Student Conduct Officer should initially be addressed to:
The Student Progress Team co-ordinates all aspects of the administration and delivery of the Student
Code of Conduct across all University campuses and services the
Student Conduct Panel. The office is also
responsible for managing the records relating to
non-student exclusions from property or
land owned by the University and the Procedure for Dealing with Prospective Essex Abroad Students with
a record of Serious Misconduct.
Student Progress Team:
- Senior Student Progress Manager, Cassandra Buckingham
- Student Conduct Officer, Penny Brearey-Horne
- Proctor, Roy Clark
- Student Progress Assistant (Student Conduct), Debbie Back