HR Organiser

Log in to HR Organiser

HR Orgnaiser icon

Log in to HR Organiser to access your employment information. You will need your University username (without the @essex.ac.uk) and password. This is the same password you use to log on to the network and your emails.

HR Organiser is an online self-service system that, as a member of the University of Essex staff, gives you easy access to view and amend your employment information via a dedicated and secure web portal.

Current facilities

We're adding more features to HR Organiser all the time, at the moment you can:

  • view and update personal information and contact details
  • view and download current and previous payslips/P60s (dating back to April 2011)
  • view detailed information for current and previous employments with the University, including working patterns
  • view and update details for the annual submission to HESA (Higher Education Statistical Agency)
  • manage your professional development including booking learning activities
  • record annual leave and sickness
  • record a period of other absence, such as care leave

User guides

Having trouble logging in? Your password must not contain any of the following characters " £ ¬ ¦ | \ and if it does you will need to reset your password. If you're experiencing any formatting problems in HR Organiser please have a look at the instructions for browser issues (.pdf). If you're still having problems please contact the IT Helpdesk.

New starters

As a new staff member, you must log into HR Organiser and set your preferred electronic payslip preferences shortly after your start date. If no action is taken it will default to the online view only. All staff members will need to maintain an active University IT account to be able to access HR Organiser during their employment.

Leaving the University

When you leave the University your access to HR Organiser will cease. Therefore it's important that you log into HR Organiser and download any payslips and P60s you might need for the future. P45s will continue to be sent in paper format to your last known address.

Booking annual leave video

If you're not able to see the video below, please view this web page in Chrome, Firefox or Internet Explorer versions 10 or higher. Alternatively, you can download the video (.mp4).

A text version of this video is available in the Absence user guide (.pdf)

Booking a learning event video

If you're not able to see the video below, please view this web page in Chrome, Firefox or Internet Explorer versions 10 or higher. Alternatively, you can download the video (.mp4).

A text version of this video is available in the Professional development user guide (.pdf)

People Manager is a tool, allowing reporting managers and administrators with selected access, to manage staff leave and view sickness records online. It has a host of other reporting benefits and in the future, further modules such as booking learning events and claiming expenses will be introduced to make your working life easier and more efficient.

People Manager sits within the core HR and Payroll system called iTrent. It holds the University’s organisational structure, payroll and personal details of every staff member.

Data protection

People Manager will only give you access to information related to staff who report to you. It's essential that you follow the University’s Data Protection Policy and Staff Privacy Policy – please take the time to read these for a reminder of your responsibilities.

Access

People Manager access is not given automatically. If you have direct reportees and require access to People Manager, please contact us.

User guides

People Manager guide video

If you're not able to see the video below, please view this web page in Chrome, Firefox or Internet Explorer versions 10 or higher. Alternatively, you can download the video (.mp4).

A text version of this video is available in the People Manager User Guide (.pdf)

People Manager learning information video

If you're not able to see the video below, please view this web page in Chrome, Firefox or Internet Explorer versions 10 or higher. Alternatively, you can download the video (.mp4).

A text version of this video is available in the People Manager User Guide (.pdf)

Upon the launch of People Manager a leave administrator will be identified in each department/section. As a leave administrator you will act as a point of contact in your department/section for queries on annual leave.

The types of queries you encounter may include questions about annual leave balances/ entitlements within HR Organiser or you may have to make adjustments to entitlements on behalf of reporting managers. As a Leave Administrator you will be able to view employment information for those within your section. Information will include key date details, position details and contracted hours.

Data protection

As a leave administrator you will only be given access to employment information related to employees in your department. However it's essential that you still follow the University’s Data Protection Policy and Staff Privacy Policy - please take the time to read these. Some areas of the system may contain highly sensitive and personal information about your employees, therefore it's very important that you use iTrent responsibly and securely.

User guide

Leave administrator guide video

If you're not able to see the video below, please view this web page in Chrome, Firefox or Internet Explorer versions 10 or higher. Alternatively, you can download the video (.mp4).

A text version of this video is available in the Leave Administrator User Guide (.pdf)

HR blog

Stay up to date on Human Resources news with our HR blog.

Coming soon

  • View and update personal development/performance objectives.
  • Claim your travel, hospitality and other expenses online.

Contact us


Human Resources

Busy street scene

Our Humans Resources team provide recruitment, selection and employment services. We also provide expert HR advice, information and support to all staff.

Learning & Development

Colchester Campus

From induction through to the highest level of professional recognition, we offer a range of courses and resources to help you to succeed personally and professionally.

Closure dates

Female member of staff

Thinking of booking annual leave? Find when the University's public holiday closure dates are for this year and subsequent years.

Holiday calculators

HR Orgnaiser icon

Use our bank holiday calculators if you need to find out about the bank holiday and closure days entitlement you have for the year.