HR Organiser
The HR Organiser is an online self-service system that, as a member of
University of Essex staff, will give you easy online access to view and
amend your employment data via the University’s website to a dedicated
and secure web portal.
E-Payslips Automatic Switchover
Wednesday 28 August 2013 will see the switchover to electronic payslips as a result of the introduction of HR Organiser. Staff members who have not yet logged in to HR Organiser and set
their payslip preference, will automatically default to the online view and will therefore not receive a printed payslip. Staff members who have logged in and set their preference will
receive their chosen delivery method of payslip.
E-Payslip FAQs
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I cannot remember my e-payslip password. What should I do?
You will need to log into HR Organiser and click on the quick link on the home page called "set my payslip preference". Here you can overtype with your new password.
We recommend that you use a password which is memorable, but DIFFERENT to your University network password. When your payslip is emailed next month, you will
need to use your newly set password to access your e-payslip in the future. Your payslip password will remain active indefinitely unless you choose to change it.
Please note that your newly set password will not work with previous e-mailed payslips as the encryption will have been created with the old password. If you
wish to see your most recent payslip you can do this by clicking on "view my latest payslip" and clicking the green "eslip" button which will resend your latest
payslip to your chosen email account.
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When I try to log in to HR Organiser I get a message saying "invalid log in". What should I do?
This message may be displayed for multiple reasons. If you get this message, check the following:
- You are entering the correct user name, e.g. twales (omitting the @essex.ac.uk)
- Your network password does not contain any of the following symbols: " £ ¬ | ¦ These characters are permitted in campus passwords, but are not recognised by the HR Organiser software.
If your password includes any of these characters, you will need to change it before you can access the system.
- If you have recently left the University then your user account will have been deactivated. Please e-mail us if this is the case, at hrorg@essex.ac.uk.
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Why are the dots shown in the password field longer than the password I have set?
The system defaults to show twelve dots, regardless of how long your password may be.
HR Organiser – P60s available now
You can now view or e-mail yourself your current P60 (2012-13) and previous P60, (2011-12) from within HR Organiser. Please note that the University will continue issuing printed P60s, but
you will have the option to have future P60s e-mailed to you in addition, by setting your P60 e-preferences within HR Organiser.
New starters
From the 1 September 2013 all new staff members must log into HR Organiser and set their preferred electronic payslip preferences shortly after their start date. If no action is taken they
will default to the online view only. It should be noted that all staff members will need to maintain an active university network account to be able to access HR Organiser during their
employment. Further assistance with network accounts can be found on the ISS web pages.
Leaving the University?
When you leave the University your access to HR Organiser will cease. Therefore it is important that you log into HR Organiser and download any payslips and P60s you might need for the future.
P45s will continue to be sent in paper format to your last known address.
New i-desks have been installed
As part of the implementation of HR Organiser, four additional i-desks have been installed in three locations which are available for staff use to log on to HR Organiser. Locations are
Square 4 Entrance 4NE (next to Barclays Bank), LTB level 4 in left-hand corner, and near to Estates Cleaning Supervisors office (4N3.2). There are also three existing i-desks in the Estates
corridor, near Estates helpdesk. Staff members should be encouraged to use these to access HR Organiser.
User guides
FAQs
Managing our HR processes electronically
Later phases are planned to roll out from autumn 2013. Line managers will be able to view and authorise electronic absence
management and annual leave requests of staff who report to them. The
system will also enable the University to provide a significantly improved
process for capturing and recording our employee data for Higher
Education Statistical Agency (HESA) returns – a legal requirement for all
universities
Line managers will have access to the HR Organiser as a useful tool
providing access to a range of employment information about their team
members. For example, to view and authorise electronic absence
management and annual leave requests for their members of staff.
Contact us
- Payroll for queries with your pay or bank details, e-mail paymail
- HR if your employment information is incorrect, e-mail staffing
- HR Organiser Team if you have system or log in queries, e-mail hrorg
Non-Essex users add @essex.ac.uk to create the full e-mail address.
HR Organiser project phases
Integrated HR and Payroll system was successfully rolled out in April 2011.
This phase will be fully implemented by 1 August 2013 and will let all staff:
- view and update your personal information online – such as change of address, change of name, marital status;
- view current and historical pay information online dating back to April 2011. Payslips will no longer be the preferred
method of delivery, however, staff will be able to opt out and continue receiving a printed one and assistance will be available to do so;
- view your employment information, ie. previous roles you have held at the University dating back to 2011; and
- view and update data for the annual submission to HESA (Higher Educational Statistical Agency).
This phase will go live with a phased roll out from September 2013, initially within professional services then per faculty. This will enable line managers to:
- view employment details about direct reports;
- view absence details for the direct reports;
- manage annual leave requests within the system; and
- run basic departmental reports.
This phase will go live during 2014, depending on the University’s strategic priorities, and will allow staff to:
- request annual leave online;
- view details relating to sickness absence;
- book places on learning events/activities;
- view and update personal development/performance objectives; and
- claim travel and expenses.
And allow line managers to:
- update details relating to sickness absence for their staff;
- manage and authorise annual leave requests electronically;
- manage and authorise learning events;
- monitor training needs and personal development of their staff; and
- manage and authorise claims for travel and expenses for their staff.