Ethical approval: resources for committees
The University operates a tiered approach to ethics review based on an assessment of the risks involved to research participants, both subjects and investigators.
Research assessed to be of high risk must be referred to the University’s Ethics Committee by an Ethics Sub-Committee. A list of such research is provided in Annex A (.pdf). Research assessed to be of low risk may be reviewed within a department and approved by the departmental Ethics Officer on behalf of the Ethics Sub-Committee. A list of such research is provided in Annex B (.pdf). All other research will be reviewed and approved by an Ethics Sub-Committee. However, it should be noted that Ethics Officers may always ask the Ethics Sub-Committee to review an application involving protocols and techniques which appear in Annex B if they wish to do so. It is also open to the Ethics Sub-Committee to seek advice in relation to an application which does not involve activities listed in Annex A.
Ethics Committee
The University's Ethics Committee, a committee of Senate, undertakes the following core activities:
- Development of policy and guidance
- Provision of oversight for all research-related ethical issues
- Assessment of applications for ethical approval only when referred by an Ethics Sub-Committee (ESC)
- Hearing of appeals against decisions made by ESCs (an appeal against a decision made by the University’s Ethics Committee when considering an application for ethical approval will be heard by a specially convened committee)
- Maintenance of interaction with NHS research ethics committees
- Maintenance of interaction with other external research ethics committees (for example, that of the MoD) where appropriate
- Receipt of annual reports from Ethics Sub-Committees
- Audit of a sample of applications processed by ESCs to ensure that there is consistency in ESCs working across the University
- Provision of an annual report to Senate which includes a summary of the decisions made in response to applications for ethical approval in the previous year by the Ethics Committee and all ESCs
Members
Terms of reference
- To advise the Senate on matters pertaining to the ethics of research.
- To review proposals for research involving human participants to be carried out in the University or within the area of its authority.
- To review proposals for research involving human participants to be carried out by staff and students of the University in places other than the University. Where there is no ethics committee at the other institution, the University's Ethics Committee will act. Where a committee exists at the other institution, the University's Ethics Committee must be notified and will determine whether or not to be involved.
- To provide authoritative and definitive guidance to the University on any specific ethics problem that it refers to the Committee.
- To make an annual report to the Senate.
Members
Ex officio (academic members)
- Vice-Chancellor: Professor Anthony Forster
- Pro-Vice-Chancellor (Research): Professor Chris Greer (Chair)
- Dean of Postgraduate Research and Education: Professor Shane Martin
- Health and Safety Adviser: Caroline Smith
- Information Assurance Manager: Clare Chatfield
- Head of Research Governance and Planning: Phineas Wenlock
- Vice-President (Education), Students’ Union: Joseph Holmes
Appointed members (lay members)
- Professor Tony Elston
- Professor Wayne Martin
- Professor Sabine Michalowski
-
Alan Cullen
-
James Sherrett
Ethics Sub-Committees
There are three cross-faculty Ethics Sub-Committees (ESC). They are chaired by a Deputy Dean (Research) with the following structure:
Ethics Sub-Committee 1
- Deputy Dean (Research) Science & Health: Professor Edward Codling (Chair)
- Essex Pathways: Dr Billy Woods
- Health and Social Care: Dr Alexandra Kaley
- Institute for Social and Economic Research: Dr Jon Burton
- Life Sciences: Dr Patrick Varga Weisz
- LiFTS: Dr Mary Mazzilli
- PHAIS: Professor Timo Juetten
Ethics Sub-Committee 2
- Deputy Dean (Research) Humanities: Professor Dorina Maria Buda (Chair)
- Computer Science and Electronic Engineering: Dr Ian Daly
- East 15 Acting School: Dr Tara McAllister-Viel
- Essex Business School: Dr Muhammad Junaid Ashraf
- Language and Linguistics: Dr Natalia Rodriguez Vicente
- Psychosocial and Psychoanalytic Studies: Dr Marita Vyrgioti
- Sociology: Professor Anna Sergi
- Sport, Rehabilitation, and Exercise Science: Dr Aleksandra Birn-Jeffery
Ethics Sub-Committee 3
- Deputy Dean (Research) Sociology: Professor Thankom Arun (Chair)
- Economics: Dr Elif Kubilay
- Edge Hotel School: Dr Linda Lee
- Government: Dr Roi Zur
- Law: Dr Tom Cornford
- Mathematical, Statistical and Actuarial Science: Dr Lan Truong
- Psychology: Dr Motonori Yamaguchi
The Ethics Sub-Committees (ESC) Meeting Dates (.pdf) for 2023/24, including the latest date to receive applications for ESC review and date of meeting.
Applications for ethical approval will normally be reviewed by the Ethics Sub-Committee on which the departmental Ethics Officer sits.
Each ESC assesses applications for ethical approval passed to them by the departmental Ethics Officer in accordance with the procedures below. The ESC:
- refers applications back to an applicant via the departmental Ethics Officer where change, clarification or additional information is required;
- grants approval for applications within the remit of the ESC; or
- refers an application to the Ethics Committee. The criteria to assist ESCs in deciding whether to refer an application to the Ethics Committee are set out in Annex A.
All Applications are reviewed and outcomes are recorded in ERAMS by the Chair of the ESC once approval has been granted.
Each ESC provides an annual report to the University Ethics Committee summarising all decisions made in relation to applications received during the previous academic year. These annual reports are used to assist in the compilation of the University Ethics Committee's annual report to Senate.
Membership comprises the departmental Ethics Officers of the departments covered by the ESC represented and a Deputy Dean (Research) to act as Chair for each ESC.
Ethics Officers
All applications are assessed by the Ethics Officer of the appropriate department using ERAMS in the first instance. Ethical approval can be granted by the departmental Ethics Officer if the project only involves the procedures listed on the approved list given in Annex B. Otherwise, having ensured that any queries have been revised with and addressed by the applicant, the application must be referred to an Ethics Sub-Committee (ESC) indicating the reason for so doing.
Each departmental Ethics Officer provides an annual report to the appropriate ESC summarising all decisions made in relation to applications received during the previous academic year.
Departmental Ethics Officers
- Computer Science and Electronic Engineering: Dr Ian Daly
- East 15: Dr Tara McAllister-Viel
- Economics: Dr Elif Kubilay
- Edge Hotel School: Dr Linda Lee
- Essex Business School: Dr Muhammad Junaid Ashraf
- Essex Pathways: Dr Billy Woods
- Government: Dr Roi Zur
- Health and Social Care: Dr Alexandra Kaley
- ISER: Dr Jon Burton
- Language and Linguistics: Dr Natalia Rodriguez Vicente
- Law: Dr Tom Cornford
- Life Sciences: Dr Patrick Varga Weisz
- Literature, Film, and Theatre Studies: Dr Mary Mazzilli
- Mathematical, Statistical and Actuarial Science: Dr Lan Truong
- PHAIS: Professor Timo Juetten
- Psychology: Dr Motonori Yamaguchi
- Psychosocial and Psychoanalytic Studies: Dr Marita Vyrgioti
- Sociology: Professor Anna Sergi
- Sport, Rehabilitation, and Exercise Science: Dr Aleksandra Birn-Jeffery
Ethical approval committee resources
- ERAMS (Ethics Review and Management System)
- Guidance on how to use ERAMS (also accessible from within ERAMS)
- Guidelines for Ethical Approval of Research Involving Human Participants (.pdf)
- Guidelines for ethical approval of research involving animals (.pdf)
- Guidance for using human tissue for research (.pdf)
- Administrative Structure for Ethics Review (.pdf)
- Recommended Guide for Research Ethics Reviewers (.pdf)
- University participant information and consent form guidance (.pdf)
- Participant information sheet template framework (.docx)
- Consent form template (.docx)
- University of Essex Information Security Policy
- Complying with data protection laws
- Data protection and research activity
- University research data management policy (.pdf)
- Creating a research data management plan (.pdf)
- How to write a privacy notice
- Guidance on filming and photographing people on campus
- Research risk assessment
- Lone Working - Risks and Responsibilities
