Your role as Secretary

 The Secretary to the periodic review is appointed by the Assistant Registrar (Quality).

 Your role as Secretary will be to: 

• Stage 1 - the Secretary to the periodic review and Assistant Registrar (Quality) meet with the Head of Department or nominee and the Departmental Administrator to discuss departmental mechanisms for quality assurance and enhancement and implementation of University policy in relation to quality assurance. The Secretary and Assistant Registrar (Quality) complete the stage 1 checklist and submit this, with any recommendations, to the Chair of the periodic review committee. The report from Stage 1 of the periodic review is included in the documentation for Stage 2 of the process
• Liaise with the Head of Department/Director regarding the preparation of documents for the review (where required)
• Provide support to the Chair
• Stage 2 – the Secretary to the periodic review sends a copy of the draft recommendations to the department within 48 hours and prepares the initial draft report on behalf of (and in consultation with) the Chair, and circulates the draft to review committee and the Head of Department/Director for comment. The Secretary will make any necessary modifications to the report, which will be subject to the Chair’s approval within 3 weeks of the completion date of the review
• Within 6 weeks of the review the final version of the report, once agreed, will be submitted to the Secretary of the relevant Faculty for submission to the Board and final approval.  A final copy should be sent to the Academic Standards and Partnerships for the permanent record.

 All review Secretaries will receive training in their role from the Academic Standards and Partnerships Office.