FEES FOR EXTERNAL EXAMINERS

Award external examiners are paid a fee based on the number of modules being examined.

UNDERGRADUATE AWARD EXTERNAL EXAMINERS

1-4 modules £400
5-8 modules £500
9+ modules  £600

POSTGRADUATE (TAUGHT) AWARD EXTERNAL EXAMINERS

1-8 modules £300
9+ modules  £400
 

MODULE ONLY EXTERNAL EXAMINERS

For external examiners appointed to cover modules only (i.e. due to the specialist nature of the module) a £200 flat rate fee at either PG or UG level will be paid.
 

TAXATION

Income Tax will be deducted at the basic rate from all fee payments made by the University and external examiners will receive with each payment a payslip which will show the gross fees and the tax deducted.  At the end of each tax year each external examiner will receive a P60 showing totals paid for the year.

Any adjustment needed to prevent double taxation as a consequence of this charge to taxation at source will be made by the individual’s local tax office and any decision will be subject to the right of appeal.
 

EXPENSES

In addition to payment of fees, the University will also reimburse subsistence and travelling expenses incurred in connection with the duties of an external examiner in accordance with the University’s approved rates. Claims for expenses should be made on the appropriate form and should be submitted at the same time as the annual report to the University. Please ensure that receipts are attached to the claim form. 
 

DOWNLOADABLE EXPENSES CLAIM FORM

Expenses Claim Form (Word document) 

The form should be submitted in hard copy, along with receipts where appropriate, by sending it to: 
Academic Standards and Partnerships Office, University of Essex, Wivenhoe Park, Colchester CO4 3SQ
 

NOTES AND APPROVED RATES

Travel

Public Transport

Actual expenditure on second-class rail, bus or coach fares will be reimbursed. Cheap day returns should be used where applicable. Car parking fees at a station will be reimbursed. Exceptionally, and in approved cases, air fares at the cheapest rate (tourist or economy) will be reimbursed.

If travelling by 1^st class travel, the difference between 1^st and 2^nd class travel will be borne by the department.

Privately Owned Vehicles

Approved rate 45p per mile for the first 10,000 miles per annum, and 25p per mile thereafter. These rates are intended to cover reimbursement of all costs incurred, including any additional insurance.

Car mileage may only be claimed where public transport was not available. Approval for reimbursement will only be given when one of the following reasons applies and is stated on the front of this form.

• public transport was not available

• apparatus or bulky items were carried

• the saving of time could be warranted

• the stated number of people travelling together made it economic.

Taxi fares may also be claimed in the above circumstances.

Motorcycles, Scooters and Mopeds

• Approved rate 24p per mile.

Subsistence

Staff travelling on University business may reclaim reasonable out-of-pocket costs of subsistence, subject to the approval of the appropriate budget holder, and provided the claim is fully receipted and vouched.

Postage costs for return of scripts etc will be paid for by the department.

Vouching Receipts

With the exception of approved mileage claims, receipts are required to enable us to process the travel and subsistence claim efficiently.  Please ensure that these are attached to the claim form.