Award external examiners are paid a fee based on the number of modules being examined.
For external examiners appointed to cover modules only (i.e. due to the specialist nature of the module) a £200 flat rate fee at either PG or UG level will be paid.
Income Tax will be deducted at the basic rate from all fee payments made by the University and external examiners will receive with each payment a payslip which will show the gross fees and the tax deducted. At the end of each tax year each external examiner will receive a P60 showing totals paid for the year.
Any adjustment needed to prevent double taxation as a consequence of this charge to taxation at source will be made by the individual’s local tax office and any decision will be subject to the right of appeal.
In addition to payment of fees, the University will also reimburse subsistence and travelling expenses incurred in connection with the duties of an external examiner in accordance with the University’s approved rates. Claims for expenses should be made on the appropriate form and should be submitted at the same time as the annual report to the University. Please ensure that receipts are attached to the claim form.
Expenses Claim Form (word doc.)
The form should be submitted in hard copy, along with receipts where appropriate and sent to: Academic Standards and Partnerships Office, University of Essex, Wivenhoe Park, Colchester CO4 3SQ
Actual expenditure on second-class rail, bus or coach fares will be reimbursed. Cheap day returns should be used where applicable. Car parking fees at a station will be reimbursed. Exceptionally, and in approved cases, air fares at the cheapest rate (tourist or economy) will be reimbursed.
If travelling by 1st class travel, the difference between 1st and 2nd class travel will be borne by the department.
Approved rate 45p per mile for the first 10,000 miles per annum, and 25p per mile thereafter. These rates are intended to cover reimbursement of all costs incurred, including any additional insurance.
Car mileage may only be claimed where public transport was not available. Approval for reimbursement will only be given when one of the following reasons applies and is stated on the front of this form.
Taxi fares may also be claimed in the above circumstances.
Motorcycles, Scooters and Mopeds
External examiners may reclaim reasonable out-of-pocket costs of subsistence, including up to £18.50 for a main meal, provided the claim is fully receipted and vouched.
Postage costs for return of scripts etc will be paid for by the department.
With the exception of approved mileage claims, receipts are required to enable us to process the travel and subsistence claim efficiently. Please ensure that these are attached to the claim form.
Page last updated: 03 September 2013