Useful forms

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You’ll find all the forms you need for reviews and recruitment on this page. Scroll down for miscellaneous forms you might need day-to-day – from holiday forms to season tickets.

Annual Review forms

• Annual Review forms - Academic Staffing Committee
• Finance and Strategy Staffing Sub Committee
  • Additional/discretionary increments (.doc) - accompanying notes (.doc)
  • HERA Job Evaluation information (.doc)
  • Lump sum payments (.doc) - accompanying notes (.doc)
• Appraisal and Personal Development Record (.doc) - Personal Development Plan (.doc)

Requesting permission for a post

• Request to Recruit - Faculty Staff (HRA1) (.docx)
  • To request authorisation to recruit staff within a Faculty (request to Faculty PVC)
• Request to Recruit - Professional Services Staff (Grades 1-6 cost neutral)(HRP1) (.docx)
  • guidelines for use (.rtf) To request authorisation to recruit staff (Grades 1-6 and cost neutral) within a Professional Services area (request to HR)
• Request to Recruit - Professional Services Staff (all other staff) (HRP2) (.docx)
  • To request authorisation to recruit (all other staff) within a Professional Services area (request to Registrar and Secretary)
• Request for Temporary Office Staff (HRT1) (.docx)(with accompanying notes)
  • To request authorisation for a temporary member of staff and to request HR to source a suitable individual

Advertising / Shortlisting / Interviewing

• Advertising Request form (.rtf)
  • To action advertising for a vacancy (once post approval has been sought)
• Shortlisting decision grid (.doc)
  • To record shortlisting decisions (during short-listing process)
• Interview decision grid (.doc)
  • To record interview decisions (during the interview process)

Making a staff appointment (job offers and contracts)

• Appointment (or re-appointment) of all Staff (HRAP1) (.docx)
  • To action a formal contract for all appointments (except GTA, part-time Teacher)
• Guidance on use of Fixed Term Contracts (.doc)
  • Requirements of current employment legislation relating to the equality of treatment of fixed-term employees
• Fixed-term/temporary justification list (.doc)
  • To be used to justify the use of a fixed-term, temporary or casual post
• Contracts - Casual Staff (restricted area)
  • Self service contract for 'approved' groups of casual staff only. For all other casual staff use appointment form above.
• Contracts - GTAs/GDs/GLAs and Part-time Teachers (restricted area)
  • Self service contract for GTA, GD, GLA and part-time Teacher appointments only
• Invigilator Bank Contact Details (.xls)(restricted area)
  • Bank contact details for Invigilators

Miscellaneous

• Additional Paid Work (.rtf)
• Bank Holiday (Public Holiday) Calculator
• Contact Details (.doc)
• Interview expenses (.pdf)
• Leave of Absence (.doc)
• Leaver Process (.doc)
• Private Consultancy Approval Form (.doc) (restricted area)
• Removal and Relocation expenses (.doc)
• Research leave (.doc)
• Season Ticket Salary Advance Scheme - Application Form (.doc) and Terms and Conditions (.doc)
• Self-Certificate for Sickness absence (.rtf)
• Sickness absence monthly notification (for completion by department/faculty/section/service) (.xlsx)
• University Consultancy Approval Form (.docx) (restricted area)