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Update your contact details

If you had University accommodation until the end of the summer term your contract finishes on the 1 July 2017. The University is required to have record of your up to date address. It Is your responsibility to ensure your record is updated and accurate.

What you need to do and when:

  • If you have a contract to stay in University accommodation in the summer or have booked vacation accommodation then the system will automatically update your address so you won’t have to do anything. Check your myEssex portal and update any other contact details that need amending.
  • If you are staying elsewhere in the UK please update your contact address to your new UK address and any other contact details that need amending via your myEssex portal on or soon after Friday 7 July 2017.
  • If you are leaving the UK please update your contact address to your overseas address and any other contact details that need amending via your myEssex portal on or soon after Friday 7 July 2017.

If you are a Masters or PhD student you are still a full time student over the summer and so if you wish to be away from the University during this time you should request authorisation from your department/supervisor who will ensure the correct procedures are followed. In some circumstances it is not possible for the University to continue to sponsor you under Tier 4, contact the International Services Team if you have questions about this.

Working in the UK during the summer

The Immigration Rules allow Tier 4 students studying at HE institutions to work whilst they are studying, the Tier 4 Policy Guidance states “The main purpose of the Tier 4 visa route is for you to come to the UK to study. Where you are permitted to work, the intention is that this should be to supplement your income whilst studying (which in most cases we expect this to be taking a part-time role for an established business/organisation (for example, a customer service role at a retailer) or as part of a work placement provided it is an integral and assessed part of your course.”

It is very important that Tier 4 students make sure they understand what type of work they are allowed to do and how long they can work for each week. If you work more hours than allowed or in a type of work not allowed then you would be in breach of your conditions which is a serious offence and can lead to prosecution and removal from the UK. Any breach that the University becomes aware of has to be reported to the Home Office. The University’s Tier 4 sponsor license would also be put at risk.

If you have intermitted or withdrawn from your studies you will have no right to work in the UK and should stop working immediately if you have been doing so. We will have reported your withdrawal/intermission to the Home Office and your Tier 4 visa will be curtailed (cut short) by them. You should leave the UK. If you are intermitting you will need a new visa to return to the UK to resume your studies and should follow the advice given to you in communications from the University.

Top tips

  • Don’t do any type of work that isn’t allowed including as a work placement.
  • Don’t exceed your maximum working hours in any individual week, Monday to Sunday (if you want to work longer in vacations check when if it is a vacation for you before you do so).
  • Always seek advice if you are unsure about anything and do so before you start work.

Weekly hours

We are often asked when a Tier 4 student can work full time and the answer varies depending on what type and length of study you are undertaking with us. The University’s summer vacation is a vacation for most UG students but not for other students.

Masters students

Masters (1 year) and PhD students are not on vacation over the summer and should only work the maximum number of hours stated on your Tier 4 visa in any individual week, Monday to Sunday until you have finished your course - handed in your dissertation (Masters)or submitted your final thesis to the Research Repository (PhD). Some of our Masters courses are longer than one year, you must check your vacation dates.

Undergraduate students

UG students in their final year can work full time after the course end date on their CAS until the expiry date of their Tier 4 visa.

UG students who are continuing the same course next year can work full time after the end of the Summer term 2017 (even if your last exam is earlier) until the first day of the Autumn term 2017, dates may vary depending on your campus/course.

Type of work

The type of work Tier 4 students can do is restricted for the full length of your Tier 4 visa, even after you have finished your course. The restriction applies to work placements that are part of your course unless the Tier 4 Policy Guidance has specifically allowed for an exception, you should seek advice on this if necessary.

You must never do this type of work:

  • be self-employed or engage in business activity
  • be employed as a professional sportsperson including as a sports coach
  • be employed as an entertainer (unless it is as an amateur)
  • take a permanent full-time job
  • work as a doctor or dentist in training, unless you are on the foundation programme

Volunteering

You can be a volunteer but if you are doing voluntary work this must be counted in your weekly hours and must not be a type of work that isn’t allowed.

Read the Tier 4 Policy Guidance for more information from the Home Office including definitions. We recommend reading the UKCISA blog which will help you to understand what it all means. ‘Ask us a question’ if you need to, before you start work. If you are worried you may have breached the conditions of your visa please contact SU Advice as a matter of urgency to seek advice.

Take care of your BRP (Biometric Residence Permit)

It is not a legal requirement to carry your passport and BRP around with you in the UK so we recommend that you keep them in a safe, secure place and leave them there unless you need them. We also recommend you keep copies of both documents in a separate place in case they are lost or stolen.

It is both costly and time consuming to replace a BRP, especially when you are overseas as, you can’t come back to the UK without obtaining a temporary BRP visa which can take a minimum of 2 weeks and you will still need to apply for a BRP card when you get back into the UK

What to do if your passport and or BRP is lost or stolen

  • Read the UKCISA Advice to find out what to do.
  • Tell the International Services Team by completing our online enquiry form. If you are overseas and can’t submit the form you can email us. We will advise you accordingly.
  • If you’ve lost your passport contact your nearest Embassy or Consulate.
  • If you’ve lost your BRP you have to report this online to the Home Office within 10 days and apply for a replacement, how your will do that will depend on whether you are inside or outside the UK and when your visa is due to expire.

Travelling to Europe

As a Tier 4 student who paid the Immigration Health Surcharge you should be entitled to apply for a UK EHIC (European Health Insurance Card).

Registration for 2017-18

Please be advised that Tier 4 students who are due to continue their course next year will be required to complete their re-registration in person on campus at the start of the Autumn term. We will carry out identity and document checks including your passport and valid visa. More information will be available online and sent to you by email during the summer months.