Requesting permission for a post
Permission to recruit needs to be obtained by the recruiting manager prior to
creating a requisition in iTrent. To start the approval process you will need to
The below documents are restricted to Essex staff only.
Making a staff appointment - contracts
Our University must ensure that anyone undertaking work on its behalf is engaged on the correct terms.
This is important to make sure everyone is treated fairly but also to ensure the University complies with
its legal obligations. We use the following types of contract and agreements. These are examples as all are
now issued by HR.
Permanent employment contracts
- Open ended contracts for academic (.pdf) and
professional (.pdf) staff. To action a formal contract,
use a HRAP1 appointment form (.docx).
- It's possible to have an open ended (permanent) contract where hours are varied annually, usually
in response to student demand.
- Some employees may choose to work annualised hours where a total number of hours for the year are
agreed but to a pattern agreed with their line manager, for example someone may only work term time or
may vary their hours to meet times of peak demand.
Fixed term employment contracts
Contracts can be for a fixed period but there must be a
justifiable reason (.pdf) why the contract
is only for a fixed term. Guidance on the use of fixed term contracts
(.pdf) sets out the reasons why we might use a fixed term contract and how to manage these contracts.
There are fixed term contracts for academic and professional staff. Fixed term teachers use a professional
staff contract. To action a formal contract, use a HRAP1 appointment form
GTA and GLA fixed term employment contracts
Contracts for student teachers and lab assistants are fixed term contracts that will come to an end when the
student completes their studies. An umbrella contract is in place which is activated when the student begins a
work engagement. All contracts must be accompanied by a job description.
Casual agreements are open ended agreements for workers that allow 'as and when' casual engagements, with each
engagement usually no longer than 12 weeks.