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AUDIOVISUAL AND MEDIA SERVICES

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Southend campus

Loughton campus

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Audiovisual equipment online booking form

For booking Audio and Video Conferences please follow this link.

Portable items such as video projectors, laptops, slide projectors and portable PA systems should be collected and returned at our AVS Service Counter(LTB Foyer). We don't provide a delivery service.

Only members of staff (either part-time or full time) are allowed to sign out equipment. The person signing out the equipment is responsible for the equipment all the time and we do not deal with third parties.

We will deliver larger/heavy items on trolleys such as TV rigs (TV/VCR/DVD kit), OHPs and large PA system.

Equipment use off-campus has an insurance excess of £1000 for any damage or loss of item.

For academic events where a technician is not required there will be no charge, but this service is only available for use by University of Essex and Student Union staff. For external clients we recommend you contact the Conference Office

Booking details

  • Staff Member who is responsible for the booking:    
  • Department:    
  • Extension Number:    
  • Essex email (essex logon name only):    @essex.ac.uk
  • Date required:    
  • Start Time:    
  • End Time:    
  • Room Number:    
  • Week Numbers (for regular requests):    

 

Equipment required

Audio related

  • PA cassette
  • Cassette player 
  • CD player 
  • Cassette recorder
  • MP3 recorder-player 
  • Telephone conversation recorder
  • Conference phone 

 

Video related

  • TV Rig (inc. TV/DVD/VCR) delivered
  • Portable DVD player (Standalone use) 

 

Computer related

  • Laptop
  • Laptop with video projector 
  • Thin client for Powerpoint display
  • Large Character Keyboard
  • White keys Keyboard
  • Yellow keys Keyboard 
  • Multi color keys Keyboard
  • Large monitor 
  • Wireless card
  • VGA Splitter 
  • SKYPE kit (webcam and USB microphone)
  • PRS kit (32 handsets and 1 hub)

 

Camera related

  • Digital still camera
  • DV camcorder - require DV tapes
  • Tripod

 

Public address related

  • Handheld wired microphone (no amp)
  • Microphone stand
  • Lapel Wireless microphone kit 
  • IR microphone kit for Lab J
  • Handheld battery powered PA
  • Trolley medium size PA
  • Large PA (needs Technician)
  • USB podcasting microphone

 

Projection related

  • Standard Video projector
  • 35mm slide projector
  • Traditional Overhead projector (OHP)
  • 6' Portable projection screen
  • 8' Portable projection screen
  • Projector Stand
  • Large projector 6,000 lummens (require technician)

 

Other equipment and specific requirement

 

Technician assistance (Assistance is subject to staff being available)

  • YES
  • NO

 

Person signing for equipment (if different from above)

  • To be signed out by:    

 

Charge code for the cost (if applicable)

  • Departmental charge code (13 digits):    

 

Booking procedure

Further details of the services offered by AVMS are available from http://www.essex.ac.uk/avms/AVS

When you have completed the form, click on the 'Submit' button below.

You will receive confirmation from Audio Visual Services by e-mail when the equipment/service can be considered booked.

            
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