Transfer of Tenancy Procedure
Another student may take over your tenancy providing the change
is approved by the Accommodation Office and the outgoing student has
not already completed a room exchange, a transfer of
tenancy or a room transfer during the current term.
Your tenancy will then
be
transferred into the name of the incoming student.
The new tenant will be responsible for the
rent until the end of the tenancy which will be either 29 June (Underdgraduates) or
16 September (Postgraduates) or 31 August 2013 for Avon Way. The new tenant will be issued a Letter of Allocation for the room
and will be liable for the normal rent until the end of the tenancy
agreement.
Both students must also have the same
registration status and course lengths to be considered for
approval.
Any student who is proposing to move in must:
- be fully registered
- have no significant debt to the university
- have no outstanding disciplinary case against him/her relating
to accommodation
- be a postgraduate student if intending to move into a
postgraduate flat
- be a female student if moving into an all-female flat or a
male student if moving into an all-male flat
- not otherwise be living in university accommodation
- be able to give notice under the terms of any private
accommodation contract they may have signed
- not have already completed an exchange or room transfer
during the current term
Any student taking over the tenancy of a University owned room,
will be responsible for the contract and the rent until the end
date. If you take over a tenancy for University accommodation,
but have not given notice on any private contract you may be in, you
will be responsible for both contracts. The
University will not be able to release you from your University
accommodation contract once you have accepted the transfer.
The terms and conditions of the new agreement will be the same as
those that applied to the vacating student.
A £10 fee will be payable to change a single room Letter of
Allocation into the name of the new student, and a £15 fee will be
payable in the case of a couples room. These fees should be paid
in the Finance Office once the transfer has been approved and the
receipt brought to the Accommodation Office.
If you are transferring to an empty
room, a £55 cleaning and administration charge will
apply.
The date of the transfer of tenancy commences is to be agreed
with the Accommodation Office.
Please note: Unfortunately Colchester Institute students are not able to
transfer to University of Essex students and should contact Irina Gerasimenko
(Colchester Institute Student Support Office) on 01206 712296.
Application form to place an advert on the transfer notice
board If you wish to advertise your room for a transfer of tenancy you
may complete the application form below and submit your details to the
accommodation office. Alternatively you can download and complete
the application form and bring it into the office. Your advert will then be uploaded to the web notice board
within 5 working days.
Users should be aware that they are using a system in the public domain and
therefore leave their own name and contact details at their own risk and
discretion. Users under 18 years of age should not post phone numbers or e-mail addresses on
this site. If you do not enter contact information you will need to email accom
(non essex users should add @essex.ac.uk) with your contact details. Please only
enter contact information that you are happy to have published on the web.
Web notice board
A web based notice board is now available which will allow you to search by
location for students who wish to transfer their tenancy and move out of their
current room. Details of students wanting to transfer their tenancy will be
posted on this noticeboard, once applications have been checked that they fit
the criteria.
Follow this link for
summary information of rooms offered by current residents
Once you have found a student willing to take over the tenancy of
your room you will both need to complete the application form to
transfer tenancy available from the Main Accommodation office. You will then have to
hand the
completed form to the accommodation office and leave it for
checking. The staff at the main accommodation office will be able to
tell you when to contact the office in order to confirm if the
transfer has been authorised. Bedding Packs for incoming studentsYou will need to bring all your own towels and bedding. You can, if you
wish, pre-order all the essential items that you will need in your
study-room before you even leave home.
everythingEssex
provides s a variety of packs of indispensable items to ensure
you quickly settle in your university accommodation.
See also our page about
facilities in the residences.
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