Allocation of accommodation
Our Allocation Policy sets out how we will allocate accommodation for
different types of student and our Terms and Conditions form part of a legally
binding contract between students and the University in relation to the rental
If you are allocated accommodation you will enter into a legal contract with
Accommodation Essex and you will be liable to pay the rent for your room for the
full term of the contract.
Please read our terms carefully before accepting any offer of
Contact your Student Services Hub
if you have any queries relating to accommodation applications.
Offer and acceptance
An offer of a room allocation will be sent to you electronically using the
email address that you have given on your application form. You will be
required to accept the allocation electronically and will be given a deadline to
accept the offer.
By accepting your offer you will be forming a contract with us. You will have
a 7 day 'cooling off' period from the date that you accept the offer - as
long as you have not yet collected your key. After this period, the contract is
binding under English Law and our terms and conditions will apply.
You cannot give notice
Your contract with us is of fixed duration. You will not have the right to
serve notice to quit.
Withdrawing or intermitting
There is a
withdrawal procedure that must be followed if you decide, for personal or
academic reasons, to withdraw permanently or temporarily (intermit) from the
Postgraduate students who wish to complete their course work elsewhere will
not normally be released from their accommodation agreement. Those students who
wish to complete their dissertation away from Essex will remain liable for their
rent until the end of the tenancy.
The accommodation agreement
The accommodation agreement that applies to the occupancy of a room in
University-owned or administered accommodation comes in two parts:
Letter of Allocation
When you accept your offer of accommodation you will be issued with a Letter
of Allocation showing your University address, the accommodation charges and
statutory legal notices such as the circumstances under which the University
could seek to evict a tenant.
This Letter of Allocation is also your invoice and will include payment dates
for your accommodation.
Terms and conditions
The Terms and conditions of residence and University Residence Regulations,
referred to in the Letter of Allocation give details of the terms of the tenancy
agreement. Students in self-contained accommodation have a Notice of Account
and a contract that includes the legal notices.
By accepting the offered room and the terms and conditions you will be
entering into a legally binding contract which is governed by English law.
Please make sure you have read and fully understood the information in the terms
and conditions before accepting your allocation.
Charges and payments
Accommodation charges will apply from the date
the agreement begins. If the keys are collected after the date shown on the
letter of allocation, the specified charge will still apply. It is not possible
to move into the room earlier than the date shown.
Withdrawing from the University
If the room is vacated before the end of the letting term by
withdrawing from the University, accommodation charges will still apply up
to the date that keys are returned. So, please make sure you
return your keys when you vacate the room.