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Accessibility Essentials 3
Good Practice in Providing Alternative Outputs to Support Accessibility
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TechDis is an advisory service of 
,the Joint Information Systems Committee.
,the Joint Information Systems Committee.
Section Overview
Good Practice in Providing Alternative Outputs to Support Accessibility
Every learner or user of a Microsoft
® PowerPoint presentation is likely to want to access the content in a variety of different ways. A presentation can be converted, exported or printed in a number of different formats, each of which will have their benefits and barriers to different learners.
- Printing PowerPoints and Handouts - In its simplest form, printing the information contained within a presentation can be very useful for a participant as they do not have to note the slide information as well as any supplementary notes. This section covers the different printing options available for a presentation.
- Exporting PowerPoint to Word - All the text and notes can easily be exported to a Microsoft® Word document, which can be exceedingly useful for a screen reader user. This section examines the method of converting a presentation and the necessary steps which should be taken in ensuring the export is as useful as possible.
- Saving Presentations in Alternative Formats - Within Microsoft® PowerPoint, a presentation can be saved in a number of different formats. Each format has its accessibility benefits and barriers, and it will depend on the context as to which format would be most appropriate. This section covers the most common methods of saving a presentation.