Registration and Payment
of Fees
(See also the
Registration website,
Payment
of Tuition Fees website
and Essex Student
Online Payment System)
5.1.
Student status commences at first registration for a programme of study
and continues, unless it is otherwise terminated, until the award is
conferred or granted or until the end of the specified period of study
whichever is the earlier.
5.2.
All prospective or continuing students must register each year at the
required times in accordance with procedures approved from time to
time by the University. The University reserves the right, on academic
grounds, not to allow students to register after term has started. Only exceptionally and with the special
permission of the Academic Registrar will prospective or
continuing students be allowed to register late. A late fee will be
charged in such cases, of an amount to be determined from time to time
by the University.
5.3.
Students who have commenced a programme of study but who fail to
re-register or are prevented by the operation of other Regulations
from re-registering by the end of the period of twenty-eight days
starting with the first day of the Autumn term shall be deemed to have
withdrawn permanently from the University
and from their programme of study and shall thereupon cease to be
students of the University. This Regulation does not apply to students
excluded temporarily by the Senate, continuation students or
completion students, whose registration is governed by
Regulations 5.13, 5.14. and
5.15. respectively.
5.4.
All prospective or continuing students, full-time or part-time, will
sign at Registration a statement undertaking that they will comply
with the
Charter,
Statutes,
Ordinances and
Regulations of the University.
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5.5.
Students shall notify the University as soon as possible
of any subsequent change in the information which they have given at
Registration relating to name, address, choice of module, choice of
options, and source of financial support.
5.6.
A student who loses his/her Registration Card must inform the
University immediately, and a
duplicate Registration Card may be issued on payment of a fee
determined from time to time by the University.
5.7.
All students are required to register with a doctor in the vicinity of
their term-time residence within four weeks of registering with the
University. Students who register with a doctor other than the Health
Centre on the Colchester campus may be required to notify the
University of his/her name.
5.8.
No prospective or continuing student will be permitted to attend
lectures, classes or laboratories or to use the University Library,
computing or any other facilities of the University until he/she has
registered and paid or made satisfactory arrangements to pay the
tuition fees due.
5.9.
Fees and other charges must be paid at the times prescribed by the
University. Students who have not paid fees and other charges
including accommodation charges by the required date will be liable
for a late payment charge of an amount, or rate of interest, to be
determined from time to time by the University. Fee
refunds will only be made in accordance with the policy published by
the Director of Finance.
5.10.
The use of University facilities may be withdrawn from students who
have not paid or made satisfactory arrangements to pay the tuition
fees due to the University. In the context of this Regulation the term
'University facilities' is to be interpreted to comprise all forms of
academic instruction and supervision, the Albert Sloman Library,
computing facilities and residential accommodation owned or
administered by the University. A student who incurs a debt at another
academic institution for which the University of Essex is liable to
repay that institution during the programme of study will be deemed to be
in debt to the University of Essex and therefore subject to
Regulations 6.5. and 6.28. until the debt is paid.
Except with the permission of the Director of
Finance no student who is in
debt to the University may register for a further period of study in
the University.
5.11.
Persons who hold office in the Students' Union and are not otherwise
registered as students shall be required to register as full-time
occasional students, without fee, during their period of office.
5.12.
Former students who have
withdrawn permanently or been required to withdraw permanently or
been deemed to have withdrawn permanently from the University may be
re-admitted to a programme of study and become students of the University
only with the permission of the Academic Registrar.
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5.13.
Students who have been excluded temporarily by the Senate or by its
Disciplinary Committee or Disciplinary Committee of Appeal will be
automatically granted partial registration without fee for the period
of their exclusion and shall remain subject to the
Charter, Statutes, Ordinances and Regulations of the University.
Such students may, however, inform the University that, having been
temporarily excluded, they wish to withdraw permanently from their
programme of study and from the University.
5.14.
Students who have completed the minimum period of study prescribed by
the Academic Board for the programme which they are following and
who are required under Regulations or rules to register and pay a
continuation fee are required to register each year as continuation
students and shall remain subject to the
Charter, Statutes, Ordinances and Regulations of the University. A
continuation student who fails so to register will nevertheless be
deemed to have done so and will be permitted and required to pay the
appropriate continuation fee in arrears until his or her programme of
study is completed or his or her permanent withdrawal from the
University is recorded by the Registry; a student who fails to
register and pay the appropriate fee as required each year will not
however be entitled to use University facilities.
5.15.
Students who have completed the minimum period of study prescribed by
the Academic Board for the programme which they are following and
who are required under Regulations to register and pay an annual
completion fee, as prescribed from time to time, are required to
register each year as completion students and shall remain subject to
the
Charter, Statutes, Ordinances and Regulations of the University.
Completion students may, however, be permitted to pay prescribed fees
termly. Students who, by the end of the specified period have not
presented themselves for examination, fail to pay, or make acceptable
arrangements to pay, the appropriate completion fee shall be deemed to
have withdrawn permanently from the University and from their research
degree and shall thereupon cease to be students of the University.
5.16.
Completion students must present themselves for examination by the
end of the final term (including the relevant vacation period) of
their completion year. Where a student has extenuating circumstances
that affect their ability to submit their thesis by the agreed
deadline they may request an extension to their submission deadline
of up to two weeks without having to register for the next term or
pay the prescribed fee for that period. Requests for an extension
must be made to the Registry in advance of the existing deadline.
Students who fail to present themselves for examination by the
deadline shall be deemed to have withdrawn permanently from the
University and from their research degree unless they are permitted
a further period of completion (subject to regulations 4.25 and
4.26) for which they must register and pay the prescribed fee for
that period.
5.17.
Other cases which are not governed by Regulation 5.16 where a
student has extenuating circumstances that affect their ability to
submit their thesis by the agreed deadline will be considered by the
Dean/Associate Dean of the Graduate School on a case-by-case basis.
Temporary Withdrawal (Intermission)
5.18.
Permission may be given to
students
to withdraw temporarily (intermit) from the University during their programme of study
with a view to returning at a later date.
Students must make a
written application to their department
and must
give acceptable reasons for their request. The Head
of the student’s department, or his/her
nominee, will consider the request and come to a decision whether or
not to give permission to the student to
intermit from
the University. In some cases, the Head/nominee may
refer the request to the Dean/Associate
Dean who will make a decision whether or to give permission to
intermit. The Head/nominee or Dean/Associate Dean may prescribe
conditions which shall be fulfilled before the student may resume
their programme of study.
If permission is given, the student
will be registered
as an intermitting student for the whole of the period of their absence,
and will comply with the
Charter, Statutes, Ordinances and Regulations of the University.
An intermitting student may be required to pay an
appropriate fee as determined from time to time by the University.
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All students are required to
re-register upon return to the University following a period of
intermission. Students, who fail to do so within 28 days will be deemed to have withdrawn
permanently and may be re-admitted only with the permission of the
Academic Registrar.
Special procedures apply to
students applying to intermit after the sixth week of the
Spring term (ie week 21) of a final year undergraduate course
or week 30 in the first and second year of
an undergraduate course (see Regulation 5.19.).
5.19.
Students following a final year
undergraduate course will be permitted
intermit from the University only if
the request has been
made to relevant Head of
department, or his or her nominee or the Dean/Associate
Dean, acting before the Monday of the sixth week of the Spring term (ie
week 21) in the year in question. The final deadline
to request to intermit
in the first and second years is 4pm on Friday of week 30
(or the working day two weeks immediately prior to the first day of
the examination period). Exceptionally the
Dean/Associate Dean may approve requests after this date. If permission is given,
regulation 5.18 above applies.
If permission is not given,
students must submit
themselves, or will be deemed to have submitted themselves, for
assessment in the main examination period in the normal way (see also
Regulation 6.25. relating to the award of aegrotat degrees).
5.20.
A student who is permitted or required to intermit
from
the University is not entitled to attend any
teaching and is not expected to be present at the University.
Students' computing accounts will remain active throughout the
intermission period. Limited library borrowing rights are available.
Note: all decisions to grant intermission are
governed by a set of guidelines that are published by the
Registry.
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Other useful documents:
Regulations, Policy and Procedure homepage
Information for Students homepage
See also the
Registration website,
Payment
of Tuition Fees website and
Essex Student Online
Payment System)
