Hours of Opening
11.1.
During Term
|
Mondays to Fridays |
8am-10pm |
|
Monday to Friday in last week of Summer term |
9am-5.30pm |
|
Saturdays (except last two Saturdays of Summer term) |
9am-6pm |
|
Sundays (except last Sunday of Summer term) |
2pm-7pm |
During Vacation
|
Mondays to Fridays |
9am-5.30pm* |
|
Monday to Friday in last week of Easter vacation |
9am-10pm |
|
Last Saturday of each Christmas and each Easter vacation |
9am-6pm |
|
Last Sunday of each Christmas and each Easter vacation |
2pm-7pm |
|
*1pm on 24 December when this date is the last working day before
the Christmas closure. [top of page]
|
Admission to the Library
11.2.
All members of the University as
defined in
Ordinance 1, are entitled to use the Library as readers. On written
request, the Librarian may, at his discretion, admit other persons as
readers and may require them to furnish a written recommendation; in
cases of doubt the Librarian may refer such requests to the
Library
Committee, whose decision will be final. External readers associated
with commercial organisations and businesses will be charged a fee, at
a rate determined from time to time by the Senate, if they are
permitted to use the Library as readers.
11.3.
The right of borrowing from the Library under the conditions laid down
in the Regulations is granted to the following readers:
members of Council and members of the academic related, research,
senior support and support staff, registered students of the University; other
persons for purposes of special study, at the discretion of the
Librarian in each case. External readers associated with commercial
organisations and businesses will be charged a fee, at a rate
determined from time to time by the Senate, if they are granted
borrowing rights.
Registration
11.4.
No person may use the
University Library until he
or she has signed a Library registration card agreeing to abide by the
Library Regulations. It is the reader's responsibility to ensure that
the addresses given on his or her registration card are kept up to
date.
11.5.
Persons using the Library
should at all times carry with them their Library borrower's or
reader's ticket or other means of identifying themselves as registered
users of the Library. Such identification may be requested at any time
by Library staff.
Borrowing
General
11.6.
Here and elsewhere the term
'book' is deemed to cover all types of Library material.
11.7.
With the exception of certain categories noted in
11.8 below, all books may be borrowed from the Library. No books
shall be removed from the Library unless the borrower has first had
the loan duly recorded at the Circulation Desk. All borrowers must
produce a borrower's card when borrowing books from the Library. If a
Library borrower's card is lost or stolen, the matter should be
reported to the Library Circulation Desk, and, in the case of
students, to the Registry. Library cards may be
replaced upon application to the Registry, in the case of students,
and to the Circulation Desk, in the case of all other borrowers, on payment of a
charge determined from time to time by the Senate.
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11.8.
Reference books, dictionaries,
atlases, etc., certain abstracting and bibliographical periodicals,
current and unbound parts of all other periodicals*,
and books of special value or rarity may not be removed from the
Library. This restriction may be extended temporarily at any time to
books in heavy demand. Other books in much demand may be issued only
for such limited periods as the Librarian deems advisable.
*Current numbers of periodicals may for the present be
borrowed overnight by members of the academic related, research and
senior support staff of the University from 5pm to 10am on Monday to Friday
and from 12 noon on Saturday to 10am on Monday (4.30 pm to 10am on
Monday to Thursday, 4.30pm on Friday to 10am on Monday in vacation).
This provision is subject to review by the
Library
Committee.
11.9.
A borrower remains responsible
for a book as long as the loan record remains uncancelled. Books
borrowed by one reader must not be passed on to another but must, in
all cases, be formally returned to the Library and re-issued at the
Circulation Desk.
Period of Loan
11.10.
Members of
Council and members of the academic, academic related, research and
senior support staff may borrow books other than those in
categories referred to in
11.8 above for any period up to the last Friday of the current
term.
11.11.
Graduate students may borrow books for any period up to the last
Friday of the current term.
11.12.
Undergraduate students may borrow books for any period up to two weeks
during term.
11.13.
Members of support staff may borrow books as in
11.12 above.
11.14.
The latest date
for return will be stamped inside all books borrowed under
Regulations
11.10,
11.11,
11.12 and
11.13.
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Number of Volumes
11.15.
Borrowers as defined in
11.10 above shall be allowed to have at one time not more than
thirty books
11.16.
Students may
borrow the following number of books at any one time:
Undergraduate students: fifteen books
Masters students: twenty books
Doctoral programme students:
twenty-five books.
11.17.
Borrowers as
defined in
11.13 above may borrow up to five books at any one time.
11.18.
Books in excess of these numbers may be borrowed
only in special circumstances and by permission of the Librarian.
11.19.
Two or more volumes constituting a single work
but not two or more volumes of the same periodical are counted as one
book.
Borrowing (Other than by
Undergraduates)
11.20.
Borrowers, as defined in
Regulations
11.10 and
11.11above, may borrow books for the next term two weeks before
the end of the current term.
Vacation Borrowing (Undergraduate)
11.21.
All books
borrowed for a vacation must be returned by the first Wednesday of the
next term.
11.22.
Books may be borrowed
for vacations two weeks before the end of the term.
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Recall and Return of Books on
Loan
11.23.
Any book may
be recalled from a borrower when it has been on normal loan for five
days and must be returned to the Library immediately.
11.24.
No recall notices will be sent
to individual borrowers in advance of a general recall date, ie the
last Friday of each term (see
Regulations 11.10 and
11.11), but the Librarian will remind borrowers of these recall
dates by means of a notice posted in the Library and included in the
University newsletter. No recall notices will be sent for books on
restricted loan (see
Regulation 11.8) unless requested by another reader.
11.25.
Borrowers who do not return books by the date for a recall under
Regulations 11.10,
11.11,
11.12,
11.13 and
11.21, or by the date or time for return of books on restricted
loan under
Regulation 11.8, or who do not return books on the third day
(Saturdays and Sundays excluded) during term, or on the tenth day
(Saturdays and Sundays excluded) during vacation after a specific
recall notice has been issued by the Librarian under
Regulation 11.23, will incur fines from the recall date at a rate determined
from time to time by the Senate.
11.26.
A borrower who retains a restricted loan beyond the prescribed period
will lose the privilege of borrowing this category of books for a
specified period at the discretion of the Librarian.
11.27.
No further loans of any kind will be made to a
borrower who has books in his/her possession which he/she has failed
to return in response to a recall notice.
11.28.
Reminders about the recall of books will be sent on the first day they
are overdue, with periodic reminders thereafter including a note of the fines which have
accrued.
11.29.
A reminder or a specific recall notice will be sent via University
e-mail and, for printed correspondence, to the address which they have notified to the Registrar &
Secretary in accordance with
Regulation
5.5,
recorded on the current list in the Housing Office or, in the case of
staff, to their home address.
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11.30.
Borrowers
and readers will be held responsible for any book in their charge and
will be required to pay the cost of replacement or repair of any book
lost, damaged or defaced, together with an administrative charge
determined from time to time by the Senate to cover the cost of
ordering, cataloguing and other processing of books which have been
lost.
NOTE: The Senate has determined that the
administrative charge at present shall be £6 per volume.
11.31.
When the amount of fines levied under the
Library Regulations equals or exceeds the cost of replacing the book,
including the administrative charge, the borrower will be charged for
the book as if it were lost (see
Regulation
11.30 above).
11.32.
Fines will be
collected at the Circulation Desk of the Library and books will not be
accepted without the payment of any fines due.
11.33.
Fines and charges for lost books will be regarded as debts to the
University and in the case of non-payment a defaulter will be excluded
from all further use of the Library until such debts have been paid.
11.34.
If the amount of a fine is in question the
Librarian's decision shall be final.
NOTE: The Senate
has determined that the rate of fines at present shall be
50p per day
(Sundays excluded) for books borrowed under
Regulation 11.10,
11.11,
11.12,
11.13 and
11.21, and £1 per day (Sundays excluded) for books which have
been recalled under
Regulation 11.23. For Short Loan Collection books which are
borrowed under
Regulation 11.8 the rate of fine shall be £1 per overdue hour or part
thereof.
Annual Inspection
11.35.
An inspection of the Library
will be held annually at the end of each academic year, or whensoever
the Librarian deems necessary. All books on loan must be brought to
the Library Circulation Desk beforehand for return or renewal.
General
11.36.
Silence is to be observed in all
public reading areas.
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11.37.
Smoking, the consumption of food
and drink, and the use of matches or open lights are forbidden in all
parts of the Library open to readers.
11.38.
Bags brought into the Library must be
offered for examination if requested by a member of the Library staff
when readers leave the Library.
11.39.
Containers of liquids may not be brought into the Library.
11.40.
The marking and defacing of books is strictly
forbidden.
11.41.
The reservation of
seats in the public reading areas of the Library is not permitted.
Books and other articles left for any length of time on chairs and
tables may be removed by the Library staff. Articles left in these
areas at closing time will be cleared away. The Library accepts no
responsibility for personal belongings left in the building.
11.42.
All readers leaving the Library in the
possession of books or papers must show them to a member of the
Library staff on demand. The knowing removal of Library books contrary
to the Library Regulations is strictly forbidden and would render the
person liable to the
disciplinary procedures of the University.
11.43.
A warning bell will be rung twenty minutes
before closing time. All readers must vacate the Library by closing
time, and may be asked to vacate their seats after the bell has been
rung.
11.44.
The Librarian shall report
to the Vice-Chancellor any person whose conduct in the Library is, in
his or her opinion, disorderly; such persons shall be excluded from
all further use of the Library pending the Vice-Chancellor's decision.
No person excluded from the University precincts pursuant to the
powers of the Council, the Senate or the Vice-Chancellor may make use
of the Library.
Inter-Library Loans
11.45.
Books borrowed from other
libraries are subject in each case to the conditions imposed by the
lending library.
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University of Essex Theses
11.46.
One print copy of all theses for which
a research degree has been conferred
under University regulations will be deposited in the University Library. It
will be bound in accordance with the rules laid down by the
University. The author will empower the Librarian to
allow the print copy of the thesis
to be copied in whole or in part without further reference to the
author on the understanding that such authority may be given in
respect of single copies made for study purposes and will be subject
to normal conditions of acknowledgement. The
Librarian is similarly empowered to allow the digitisation of the
thesis, or the retention of an existing digital copy of the thesis,
by the British Library or its agents for the purposes of making its
content available on the World Wide Web.
11.47.
Print theses will be available in the Library for reference,
and digital copies will be made available by the University, the
British Library or its agents, except when
permission to consult or digitise a thesis has been withheld at the special
request of the author for a period not exceeding five years agreed
with the University.
11.48.
Theses may
be lent to an approved library for consultation in that library on
receipt of an application from the librarian.
11.49.
The University may publish the title and summary of the thesis in any
way it sees fit and may authorise others to do so.
11.50.
Any person wishing to consult a thesis must sign
an undertaking (on the form provided):
-
not to reproduce the thesis or any substantial portion
of it or to quote extensively from it or otherwise make substantial
public usage of it without obtaining the written permission of the
author;
-
that due acknowledgement will in each case be made
whenever such information is published.
The author may empower the Librarian to give such
permission.
(See
Regulations 4.41-4.49
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