Fire Safety Issue Reporting Procedure

It is a legal requirement for all staff and residents to co-operate in maintaining a safe workplace. All staff and students have responsibilities under the Health, Safety and Wellbeing Policy to report health and safety concerns which include potential fire hazards.

Issues to be reported urgently:

• Any activity or matter, that has not been risk assessed, which may cause a fire
• Any matter which may enlarge or spread fire
• Any matter which may delay detection
• Any failing in, or damage to, detection equipment
• Any fire door which does not close fully when released from any position
• Anything which may delay evacuation
• Any missing or used firefighting equipment
• Anything likely to obstruct an escape route

In the first instance any of the above should be reported to the appropriate manager. Where it is not clear who this may be please contact the Fire Officer.

The manager should take urgent, appropriate steps to rectify or control the issue. This may include taking local action or referring the matter to those responsible. Although resolution is the manager’s duty, the Fire Safety Officer will give assistance and advice on request.

In all cases an email should be sent to the Fire Safety Officer detailing the issue and action taken. When the situation is resolved the Fire Safety Officer should again be notified by email.